U-M Google Updates

Google has introduced new drop-downs and table templates in Google Docs. Drop-downs allow you to indicate the status of items in your document. There are two default drop-down options: Project Status and Review Status. In addition to the Google-made defaults, you also have the ability to create new drop-downs with custom options and colors. To insert a drop-down, click Insert and select Dropdown from the menu bar, or type “@dropdown” anywhere in the document.

The four table templates made by Google allow you to quickly insert building blocks for common workflows, like review trackers and product roadmaps. Also, if the templates don’t exactly fit your needs, you can customize the headers, columns, and more after inserting one into your document. To insert a table template, click Insert > Table > Table templates from the menu bar, or type “@” anywhere in the document and find them under “Building Blocks.”

This feature is now available in U-M Google.

The monthly U-M Google summaries inform the university community of new Google releases and previously communicated updates.

Updates:

• New smart features in Google Docs

Google has added two additional features to Google Docs:

• Add summaries - Add summaries to provide a brief overview of the main points in a document.
• New pageless format - Collaborate on documents with more space for wide tables, large images, and more.
• Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings

You can now embed linked response charts from Google Forms into a Doc, Slides presentation, or Drawing. When new form responses are received, anyone with the right permissions can refresh an embedded chart by clicking the Update button.

• More information included in comment notifications to help avoid phishing and malware

When someone mentions you in a comment in a Google Workspace document, Google sends you an email notification with the comment and the commenter's name. With this update, Google has added the commenter's email address to the notification.

• Google Sheets doubles cell limit

Google has increased the cell limit in Google Sheets from five million cells up to ten million cells. This limit applies to new, existing, and imported files.

• View additional Calendar statuses in Google Chat

In addition to seeing when someone is out of office, you can now see additional Google Calendar statuses like “In a meeting” or “In focus time” in Google Chat.

• New email draft template in Google Docs

Google has added a way to collaborate on email drafts in Docs with the new email draft template. When ready to send, simply click the button that is shown alongside an email draft. A Gmail compose window will pop up, with email fields (subject, to, cc, bcc, and body) automatically populated based on the email draft in the document. To insert an email template, go to Insert > Building Blocks > Email draft.

• Improved announcements for braille comments and highlights in Google Docs on web

This change makes it easier for users of assistive technology, including screen readers and refreshable braille displays, to interact with comments in documents and identify text with background colors. When reading the document, you’ll now hear start and end indications for comments and highlights alongside the rest of the text.

• Compose with Markdown in Google Docs on web

In Docs, you can now select “Automatically detect Markdown” from Tools > Preferences to enable autocorrecting for Markdown syntax. This feature will be OFF by default. Learn more about using Markdown syntax in Google Docs.

• Enable discovery and sharing of Spaces in Google Chat

You can now create Google Chat spaces that are joinable by others at U-M via link. A few keys things to note:

• You can only enable a space to be shareable within U-M at its creation.
• You cannot enable discovery for existing spaces and share them via link.
• Users external to U-M will not be able to join such a space, even with the shared link.

Finally, Chat spaces are not automatically discoverable by anyone at U-M and must be created that way. Learn more about creating Google Chat spaces with different access levels.

Previously Communicated:

• The new Gmail integrated view on the web
• Reminder: New Gmail integrated view becomes default in April