U-M Google Updates

Update on Google Hangouts Chat

4/3/2018

Earlier this month we announced that the new Google Hangouts Chat would be rolling out on the UMICH domain. Since then, the ITS Infrastructure Collaboration Services team, ITS Accessibility experts, and the Collaboration Services Advisory Group at the University of Michigan have taken a detailed look at Hangouts Chat.

After thorough testing, these groups found that this current version of Google Hangouts Chat lacks many critical and essential features. The ITS Collaboration Services Team and the Collaboration Services Advisory Group recommend that the University of Michigan not activate Google Hangouts Chat until these gaps are addressed and the product matures. For more information, please read the Service Evaluation.

Google Hangouts remains available as it is a different app than Hangouts Chat.

We will keep you updated with new developments.

Prompt to Upgrade to New Google Forms

4/2/2018

In February 2016, Google announced the new Google Forms, which had reduced functionality from Classic Forms. Since then, Google has been adding functionality while Classic Forms remain available. We recently noticed when going in to edit a Classic Form, a pop-up window appears, prompting to upgrade the Form to New Forms. Eventually, Classic Forms will be retired. Now may be a good time to begin upgrading any Classic Forms still being used and testing their functionality in New Forms. At this time, New Forms can be reverted to Classic Forms if the new offering does not meet your needs. However, as with other Google service improvements, the ability to continue to use older versions of the service will eventually go away.

If you have any questions or run into any issues upgrading, contact the ITS Service Center.

U-M Google February Summary

3/7/2018

The monthly U-M Google Summaries inform campus of Google releases for core apps as well as the non-core apps (those that are not part of the G Suite for Education agreement.) We communicate important information on core apps throughout the month. Core and non-core apps are listed on the G Suite website.

Core Apps

Previously Communicated

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.

Publish to a specific audience in Google Sites

3/6/2018

Google has released an update that allows you to choose exactly who can view your content in the new Google Sites. To publish your site for a specific audience, select Share with others and change Published settings to Specific people can view when published. Next, add the individuals you want in the Invite people box and select Can view published.

The new feature is now on the web. Google Drive Android and iOS apps will have it rolled out in the coming weeks. For more info on publishing in the new Google Sites, visit the Help Center.

Spring Collaboration Services Training

3/6/2018

The ITS Collaboration Services team is happy to offer a spring series of instructor-led training sessions to U-M faculty and staff. They are offered at no-charge and open for registration via My LINC.

Working with U-M Box – ITS_BOXC100

  • April 13, 1-3pm, Arbor Lakes, Building 3, Dome Conference Room
  • May 11, 1-3pm, Shapiro Library PC Lab (2054)

Working With Google and Box – ITS_GOOC200

  • March 21, 1-2pm, Shapiro Library PC Lab (2054)
  • April 25, 1-2pm, Shapiro Library PC Lab (2054)

Introduction to G-Suite – ITS_GOOC100

May 14, 10-11am, Wolverine Tower Training Room 1 (G010)

G-Suite using Mail and Calendar – ITS_GOOC101

March 20, 2-3pm, Wolverine Tower Training Room 1 (G010)

Working With Google Drive – ITS_GOOC102

April 11, 10am-noon, Shapiro Library PC Lab (2054)

Working with Google Forms– ITS_GOOC103

April 3, 2-3pm, Wolverine Tower Training Room 1 (G010)

Working with the New and Improved Google Sites – ITS_GOOC104

March 9, 2-3pm, Wolverine Tower, G228

Does your department or unit have a more specific need? Submit a Learning Request to the Collaboration Services team.