U-M Google Updates

Create Your Own Team Drives in U-M Google!

3/18/2019

Google Team Drives are a great place to store files for teams and projects. Previously, you could request a Team Drive be created by ITS. Now, any U-M Google account can create a Team Drive! This new ability is gradually rolling out on the UMICH domain.  

The files and folders in a Team Drive are all owned by U-M and not tied to an individual U-M Google account. That means as individuals come and go, all the files remain available in the Team Drive. They don’t follow the individual or get deleted.
 

Select Team Drives, under My Drive, and click New to get started. We recommend that each Google Team Drive be named with your department's Active Directory prefix or generally recognized prefix. (Example: ITS | Service Center) You can move files from My Drive to a Team Drive, but folders cannot currently be moved.

Watch a recording of the training webinar on Team Drives, review our Team Drives documentation and learn more at the G Suite Learning Center.

ACTION NEEDED: Save Your Google+ Communities and Download Affected Content

3/14/2019

As we first communicated on March 4, Google will delete some content in U-M Google+ on April 2, 2019. The ITS Collaboration Services team consulted with Google+ Product Managers to develop a recommended action plan. Please note this information is what we currently understand, according to Google. See the most up to date information directly from Google.

COMMUNITIES

  • Communities owned by at least one U-M G Suite account will remain.
  • Communities not owned by a U-M G Suite account will be deleted. 
  • Community posts made by non-G Suite accounts, even in Communities with a U-M G Suite owner, will be deleted.

Actions Needed:

  • Act now to make sure at least one person with a U-M G Suite account is an Owner on your Community.
    • Add a G Suite account as a Moderator to Communities
    • Two weeks later, convert that Moderator to an Owner
      (The account must be a Moderator for two weeks before it can be made an Owner. March 18 is the last day to take action.) 
  • Archive your Google+ Community to capture contributions from everyone, before content is deleted.

PAGES 
All Google+ Pages, like the U-M Google page, will be deleted. 
Action Needed: Download and archive your page content with the Google Takeout tool.

New Intelligent Search in Google Drive

3/7/2019

Google has announced a new intelligent search now available for all Google Drive accounts.

With this new feature, when you click on the search box at the top of your Google Drive, you’ll see a range of options, including:

  • Suggested search queries: Click on a term to search for it.
  • Your top collaborators: Click on a person to search for files that you’ve collaborated with them on.
  • File types, edit history, priority items, and more: Click to show files that match the highlighted criteria.

These filters will help you find and filter content more quickly and efficiently in Google Drive, saving you time and effort.

new google drive search UI screenshot

Interested in our latest updates about Google G Suite at U-M? Check out the Google Service Updates page.

A Friendly Reminder: Check Your Spam Folder Periodically

3/6/2019

When was the last time you checked your spam or junk email folder? Once in a while, a legitimate email can be sent to your spam folder instead of your inbox. We recommend that you check your spam folder periodically for legitimate emails that have been sent there by mistake. If you do find a message that has been accidentally marked as spam, you can fix this by taking one of the following actions:

  1. Select the message which has been marked as spam and click Not Spam at the top of your inbox.

    gmail not spam button

  2. At the top of the message, there will be a grey text box which explains why this message was flagged as spam. To unmark this as spam, click Report not spam at the bottom of this text box.​​

After following one of these actions, the message will be moved back into your inbox and out of the spam folder. Monitoring your spam folder will help to ensure that future messages from this sender are not flagged as spam. Additionally, adding colleagues to your Google Contacts can help with proper mail delivery.

Interested in our latest updates about Google G Suite at U-M? Check out the Google Service Updates page.

U-M Google February Summary

3/4/2019

The monthly U-M Google Summaries inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the G Suite website.

Previously Communicated:

Note: Keep in mind that even when Non-Core Apps are found in a Core App (like Add-ons in Gmail and Google Drive), they are not covered by the G Suite for Education agreement.

Interested in our latest updates about Google G Suite at U-M? Check out the Google Service Updates page.