UPDATE: Zoom cancels Waiting Room or Passcode requirements
Zoom has recently announced that it will not require the use of a Waiting Room or Passcode for Zoom or Zoom for Health meetings occurring on or after September 27.
U-M Zoom, including Zoom for Health, users are being notified of this change on a rolling basis September 23 through 25.
Why did Zoom change plans?
Zoom recognized the importance of allowing “Only Authenticated Users” as one of the options available to improve overall meeting security. The "Only Authenticated Users" setting continues to be U-M’s recommendation for secure meeting best practices.
What is U-M doing to increase Zoom security?
- We recommend that U-M Zoom and Zoom for Heath users secure all their Zoom meetings with at least one of the security settings (Only Authenticated Users, Waiting Room, or Passcode).
- We will continue to educate and encourage users with vulnerable Zoom meetings to use these settings to secure their meetings.
- Use of at least one of the security settings (Only Authenticated Users, Waiting Room, or Passcode) may be required at a later date.
- Refer to What does Zoom's cancellation of the September 27 Passcode or Waiting Room requirement mean?
- Refer to U-M Zoom instructions on How to Secure Meetings and Webinars.
- Watch a recording of the U-M Zoom Settings and Security training to learn more about Only Authenticated Users, Waiting Rooms, Passcodes, and other security settings.
New security features in Zoom
Starting Monday, August 17, 2020, the following security features will be available in Zoom to help the U-M community protect their Zoom meetings, webinars, and recordings and comply with FERPA and other sensitive data policies.
New feature for all regular U-M Zoom and Zoom for Health users
- Participants in U-M Zoom meetings and webinars who are not signed in to Zoom or are signed in as a external (non U-M) user will show as Guests in the Participants list
- Additionally, Zoom for Health at U-M members will show as Guests in regular U-M Zoom meetings and webinars, and regular U-M Zoom members will show as Guests in Zoom for Health at U-M meetings and webinars
- This change will not impact the ability of external users to join meetings or webinars
- Learn more about this feature and its benefits
New features for regular U-M Zoom users only
Only allow U-M community members to view your cloud recordings
- By default, cloud recordings made on or after August 17, 2020, will only be visible to people who are logged in to Zoom with an @umich.edu email address; hosts may change this setting to make individual recordings publicly available
- Cloud recordings made prior to August 17, 2020, will not be impacted, but you can retroactively apply this setting
- Learn more about controlling who can view your cloud recordings
Prevent viewers from downloading your cloud recordings
- The default setting for new cloud recordings will prevent anyone but the host from downloading the recording files; hosts can enable viewers to download individual recordings
- Cloud recordings made prior to August 17, 2020, will not be impacted
- This change will make it easier for hosts to protect the privacy of the U-M community, including recordings that include students participating in courses, faculty course content, etc
- Learn more about controlling the ability for viewers to download your cloud recordings
Disabling auto-deletion of cloud recordings no longer available
- As U-M scales up use of the Zoom service for the coming academic year, the ability to disable auto-deletion of cloud recordings is no longer available as of today
- Current cloud recordings with auto-deletion disabled will not be impacted
- Learn how to download your recordings and optionally upload them to MiVideo for long-term hosting
Live Transcription now available in Zoom
Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins. To see more information about this feature, please visit the Zoom Accessibility page. The Automatic Live Transcription feature in Zoom is currently in the beta stage of testing.