Videoconferencing Tool Comparison

ITS offers a variety of conferencing options for all faculty, staff, and students to use at no cost. Use this resource to help make a decision about which tool to use based on the set of features you need.

  Zoom Zoom Webinars Microsoft Teams Google Meet Canvas Conferences (BigBlueButton)
Recommended use Classes, staff meetings, training sessions under 300 people. Town halls, classes over 300 or professional conferences. Collaboration, persistent chat, group calls, remote learning, class discussions, Town Halls Small-to-medium discussion classes, staff meetings. (Only free option for alumni and retirees.) Small-to-medium classes focused on materials, where everything is integrated in a single Canvas environment.
Integrates with Canvas
Maximum connections 300 500–10,000 300 100 100
HIPAA compliant for use with PHI
Option to allow only U-M authenticated users to join
Non-UM users will be put in the lobby (waiting room).
Screen share capability Host, co-host panelist.
Organizer and Presenter (not Attendee).
Q&A option
Persistent (before & after meeting)
Virtual backgrounds Host, co-host panelist.
Download recordings Yes, for 180 days. Yes, for 180 days.
Recordings are automatically stored and do not expire.
Annotate screen share Yes; Presenter and participants. Yes; Presenter only. Only on the Whiteboard. Yes; Presenter and participants.
Built-in polling
Using the Microsoft Forms app.
Raise hand
Breakout rooms
(As of December 2020 version.)
Max participants seen on screen 49 Host and panelist(s) 49 49 12
Compatible with high-end room systems
Auto Captioning
Transcripts can be automatically downloaded.

Transcripts can be automatically downloaded.

Captions cannot be downloaded or recorded.

Captions cannot be downloaded.
Supports real-time CART captioning
Captions can be downloaded.

Inline CART support.
ASL interpreter support (multiple pinned screens) Unknown
Using Dynamic View (As of December 2020 version.)
Screen reader accessible Mostly Mostly Mostly

Functionality varies by product.