How to Secure Zoom Meetings/Webinars

U-M has taken proactive measures to protect our meetings, classes, and community, but securing Zoom meetings and webinars is a shared responsibility, and hosts especially have a role in ensuring sessions are appropriately protected. Securing your Zoom meetings and webinars you host ensures they stay private and free of uninvited participants.

Refer to Zoom: How to Secure Your Meetings and Webinars for more information. The documentation includes useful tips, instructions, and other U-M and Zoom support resources to help you protect the meetings/webinars you host. Examples include allowing only authenticated (U-M) users to join, preventing participants from joining before the host, and limiting individuals' access to in-meeting/in-webinar chat.

What to Do in the Event of a Meeting Disruption

During the disruption

  • In the event of a major disruption, such as one with multiple disruptors, you can regain control of the meeting by turning off all participants' abilities during the meeting. Click Host tools (in the toolbar) and click Suspend participant activities from the drop-down menu.
  • In the event of a minor disruption, such as one with a single disruptor, use one or more of the following options:
    • Remove the disruptor from the meeting: Click Participants, hover over the disruptor's name, click the three-dot icon, and select Remove. By default, the disruptor will not be able to rejoin once removed (unless you have changed this option for all meetings you host from your U-M Zoom account settings).
    • Put a suspected disruptor in the Waiting Room: Click Participants, hover over the disruptor's name, click the three-dot icon, and select Put in Waiting Room. The Waiting Room does not have to be enabled for this to work. You can then re-admit the person if you choose.
    • Mute the disruptor's audio: Click Participants, hover over the disruptor's name, and click Mute. Alternatively, hover over the disruptor's video and click Mute.
    • Stop the disruptor's video: Click Participants, hover over the disruptor's name, click the three-dot icon, and select Stop video. Alternatively, hover over the disruptor's video, click the three-dot icon, and click Stop video.

After the disruption

Email [email protected] and include as much of the following information as possible:

  • Email address of the meeting/webinar host
  • Meeting/webinar ID or URL
  • Date and time of the event
  • Exact time of the disruption
  • Display names of any suspected disrupters
  • Nature of the disruption (i.e., what did they do?)

Privacy

U-M’s agreement with Zoom stipulates that content shared in Zoom meetings and all other data associated with using the U-M Zoom service is owned by U-M and cannot be shared.