U-M Google Updates

Smart Compose Makes Writing Email Faster

9/27/2018

A New Way To Write Emails

Using email is a quick and efficient way to share information, communicate, and collaborate with anyone - from colleagues to family. Drafting a new message can take some time, however. Similar to “Smart Reply” in Gmail, which helps draft quick replies to emails, “Smart Compose” is a new Gmail feature that makes drafting emails faster. 

Smart Compose suggests sentences in emails, much like search suggestions in search engines. Write an email like you normally would, and Smart Compose will offer suggestions as you type. To accept a suggestion, press Tab

Smart Compose

Google has clearly stated that Smart Compose suggestions are 100% modeled from consumer (gmail.com) data. Google has also stated that G Suite (umich.edu) data is not stored or used to generate Smart Compose suggestions and it will not show up in a Smart Compose suggestion.

Opting Out 

The Smart Compose feature can be turned off on the General tab in Settings.

A Friendly Reminder: Check Your SPAM Folder Periodically

9/27/2018

When was the last time you checked your spam or junk email folder? Once in a while, a legitimate email can be sent to your spam folder instead of to the Inbox. We recommend you check your spam folder periodically for legitimate emails that may have been sent there by mistake. If you do find a message that has been accidentally marked as spam, you can select it and click Not Spam at the top of your inbox to help ensure that future messages from this sender are not flagged as spam. Additionally, adding colleagues to your Google Contacts can help with mail delivery.

How To Switch Back To "Classic" Gmail

9/18/2018

Today, users of U-M Google Mail were upgraded to the new Gmail interface. Users who wish to can revert to the previous “classic” version of Gmail until October 16. On that date, Google will permanently switch all users to the new Gmail interface (even if you opt to go back to classic Gmail now).

Users who experience barriers using the new Gmail interface and want to temporarily switch back to “classic” U-M Google Mail until the October 16 cutover can follow these instructions:

Select the settings button (gear icon) in the upper-right corner, then select "Go back to classic University of Michigan Mail." The classic interface will load automatically.

If you are using a screen reader and would like to revert back to classic Gmail:

  • Once the main Gmail Interface is loaded, press “Control+Home” to return to the top of the page.
  • Press the “h” key 4 times to reach the Conversations heading.
  • Press “Shift+b” once to navigate to the previous button which is Settings.
  • Press Enter on this button to open the Settings menu.
  • Press the Down arrow key once to reach “Go Back to University of Michigan Classic Mail” and press Enter to activate this option.

These instructions were designed using the NVDA screen reader and Firefox.

For more information:
Check out the New Gmail page
Check out the U-M Google Accessibility Information Page
Contact the ITS Service Center at 734-764-HELP (4357) or email 4HELP@umich.edu

REMINDER: New Gmail Rolls Out Tuesday

9/14/2018

As first communicated, on August 14, Google announced the new Gmail cutover dates. This is a reminder:

  • Tuesday, September 18: Google automatically switches everyone to new Gmail. Users can still revert to “classic Gmail” for one month.
  • October 16: Everyone will be permanently switched to new Gmail and “classic Gmail” will no longer be available.

New features include:

  • smart replies (similar to the Gmail mobile version)
  • the option to snooze emails (as with Google Inbox)
  • a new tool panel on the right side of the interface for easy access to Tasks (also revamped) and Calendar

Google officially released the new Gmail interface in July after a period of testing and feedback through its Early Adopter Program, which U-M had participated in since June. To learn more, visit the new Gmail resource page and watch a recording of the IT4U webinar on using the new Gmail.

U-M Google July and August Summary

9/7/2018

The monthly U-M Google Summaries  inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the G Suite website.

Core Apps

Previously Communicated

Note: Keep in mind that even when Non-Core Apps are found in a Core App (like Google Drive), they are not covered by the G Suite for Education agreement.