In cases where ownership of digital files and information is not transferred before an employee leaves the university—or when a U-M account holder becomes incapacitated or dies—units and others can request access to that information for U-M business reasons. In rare cases, people with a personal relationship to the account holder may wish to request access to personal materials held in a U-M account.
The university may provide such access where reasonable and appropriate in accordance with university policy. See Privacy and the Need to Monitor and Access Records (SPG 601.11).
This covers access to files and other digital information held on U-M systems, such as file servers, U-M contracted-for cloud services (such as email), or other resources provided to an individual by the university because of that individual's affiliation with the university. For details, see: