Information for Graduating Students / U-M Information and Technology Services

As a U-M alum, you will now have access to use alumni computing services. It has been a pleasure to provide you with computing services during your time at the University of Michigan. Best wishes on your future academic and professional endeavors.

Alumni retain their university-provided email address.

Some of your U-M computing services will end soon

If you’re not remaining at the university as a student, Ph.D. candidate, researcher, faculty/staff member, etc. you will no longer be able to use some services as an alum. Before your affiliation with U-M ends, consider completing these three steps:

Download, export, or transfer to a personal account or computer any files you wish to keep from U-M Microsoft 365, U-M Dropbox, and U-M Slack, and any cloud recordings you wish to retain from U-M Zoom. (Your accounts and all data in these services are automatically deleted when you leave the university.) Additionally, download or export data from U-M Google to stay within the 15GB of storage allotted to alumni and avoid the deletion of your account.
Review the files and folders you own containing university data (sensitive and non-sensitive) and transfer ownership to another individual who will remain at the University of Michigan.
Reassign ownership of any recurring/future Zoom or Teams meetings to another individual at the university.*

*Note: File/folder co-owners and alternative Zoom meeting hosts are not the same as a file/folder owner or Zoom meeting host and do not hold the same permissions.

Refer below for a summary of the standard U-M computing services you keep and lose as an alum, as well as how to save or transfer files you wish to keep for the computing services that will end.

Service Categories

Show All

Key: Keep Lose

Cloud Storage

Service	Change	Action Needed
U-M Dropbox	Lose	Download and save your U-M Dropbox files from your university account to your computer or a personal Dropbox account using a non-UMICH email address. Deadline: Last day of examinations.
U-M Microsoft 365 Note: This includes OneDrive and SharePoint cloud storage and all Office productivity apps.	Lose	Download or transfer any files you wish to keep from your U-M Microsoft 365 account to your computer. Deadline: Last day of examinations.
U-M Google services (Google Mail, Drive, etc.)	Keep	Your Google storage limit will change from 250GB to 15GB. The date it changes depends on the term you graduate: Winter Term: May 15 Note: Winter 2023 graduates’ storage limit changed on May 1, 2023. Spring, Spring/Summer, and Summer Terms: September 1 Fall Term: January 1 If you are over 15GB the day your limit changes, you will lose the ability to use Google Drive and Photos until you are under the limit. After 90 days, if you remain over 15GB, your U-M Google account will be considered abandoned, deactivated, and scheduled for deletion. The date this occurs depends on the term you graduate: Winter Term: August 15 Note: Winter 2023 graduates’ deactivation deadline is August 1, 2023. Spring, Spring/Summer, and Summer Terms: December 1 Fall Term: April 1 Check your storage and clean up your U-M Google account if necessary to avoid the deletion of your account. Deadlines: Listed above and are dependent on your graduation term.

Service

Change

Action Needed

U-M Dropbox

Download and save your U-M Dropbox files from your university account to your computer or a personal Dropbox account using a non-UMICH email address.

Deadline: Last day of examinations.

U-M Microsoft 365

Note: This includes OneDrive and SharePoint cloud storage and all Office productivity apps.

Download or transfer any files you wish to keep from your U-M Microsoft 365 account to your computer.

Deadline: Last day of examinations.

U-M Google services (Google Mail, Drive, etc.)

Your Google storage limit will change from 250GB to 15GB. The date it changes depends on the term you graduate:

Winter Term: May 15
Note: Winter 2023 graduates’ storage limit changed on May 1, 2023.
Spring, Spring/Summer, and Summer Terms: September 1
Fall Term: January 1

If you are over 15GB the day your limit changes, you will lose the ability to use Google Drive and Photos until you are under the limit.

After 90 days, if you remain over 15GB, your U-M Google account will be considered abandoned, deactivated, and scheduled for deletion. The date this occurs depends on the term you graduate:

Winter Term: August 15
Note: Winter 2023 graduates’ deactivation deadline is August 1, 2023.
Spring, Spring/Summer, and Summer Terms: December 1
Fall Term: April 1

Check your storage and clean up your U-M Google account if necessary to avoid the deletion of your account.

Deadlines: Listed above and are dependent on your graduation term.

General Computing Services

Service	Change	Action Needed
AFS home directory and personal website hosting	Lose	Download or transfer files you have stored in AFS using one of these free access methods. Deadline: Within 30 days of the last day of classes.
Canvas	Keep	Download content from courses in Canvas that you wish to keep. This might include instructional materials (e.g., presentations, videos, PDFs) as well as any materials that you have uploaded to Canvas as part of your coursework (e.g., assignment submissions, papers). Deadline: By the last day of classes. Alumni retain their Canvas profile indefinitely, but access to course sites, or specific content within sites, is subject to control by the instructor.
ITS Service Center assistance	Keep	No action needed. Alumni may continue to contact the ITS Service Center for help with U-M computing services.
Uniqname and MCommunity Directory profile	Keep	No action needed. Alumni keep their uniqname, UMICH password, and MCommunity Directory profile for life.
WiFi: MWireless, MGuest, and eduroam	Keep	No action needed. Alumni can continue to connect to MWireless or MGuest while on U-M campus locations. Eduroam is also available to alumni at higher-ed locations all over the world.
Wolverine Access	Keep	No action needed.

Security

Service	Change	Action Needed
Duo two-factor authentication	Keep	You are encouraged to continue using Duo. Two-factor authentication is not required of alumni.
UM Emergency Alerts	Lose	Continue receiving Ann Arbor campus emergency alerts through the Michigan App, the U-M Public Safety App, or by following the Division of Public Safety and Security (DPSS) on Facebook and Twitter. All alerts via voice, text, and email will, however, end. Deadline: 14 days after the last day of classes.
U-M VPN services	Keep	To continue using VPN for added security and access to some university resources, set up the VPN service for alumni.
UMICH Password and Account Recovery Info	Keep	Change your UMICH (Level-1) password or enter/update recovery information for your UMICH account at any time.

Computers & Software

Service	Change	Action Needed
Adaptive Software and Hardware	Lose	Alumni can find links to many free adaptive software and hardware resources on the ITS website. You will no longer have access to licensed programs such as Read & Write. If you were enrolled with the Services for Students with Disabilities (SSD), you will no longer have access to the Knox Center as an alum. If you have questions about adaptive technology that might be useful to you in your job or further education, please email the Knox Center staff at [email protected].
Adobe Creative Cloud	Lose	Download or migrate your content to a free Adobe personal membership where you can store your work. You may purchase an individual Adobe account to continue using Adobe applications. Deadline: Within 30 days of the last day of classes.
Campus Computing Sites and Virtual Sites	Lose	No action needed. Alumni lose access to Campus Computing Sites and Virtual Sites and any software only available via those methods.
GitHub	Lose	Download your personal data or transfer it to a personal GitHub account. Deadline: Last day of examinations.
LinkedIn Learning	Lose	Connect your U-M LinkedIn Learning account to your personal LinkedIn profile to retain your training history. You may purchase a personal LinkedIn Learning account to continue using LinkedIn Learning after you leave U-M. Deadline: Within 30 days of the last day of classes.
Login Service for the Linux Login Pool	Lose	No action needed.
Printing (MPrint)	Keep	Alumni can still print on campus but will need to purchase print credits and will no longer get an allocation each term.
NameCoach	Keep	To retain your NameCoach recording for personal use, create an audio email signature and save the URL of the recorded link.
Qualtrics	Lose	Export any surveys and responses you wish to keep. Transfer ownership of any surveys that are being conducted on behalf of the university to another individual at the university. Deadline: Within 30 days of last day of classes.
U-M Slack	Lose	Download any files you wish to retain and consult with your Workspace Admins about guest roles or sponsorship if you will need access beyond graduation. Deadline: By the last day of examinations.
U-M Software Directory	Keep	No action needed. Alumni maintain access to a reduced list of software.
Tableau	Lose	No action needed.
Tech Shop	Keep	No action needed. Alumni can take advantage of academic pricing that may not be available to them anywhere else.

Videoconferencing

Service	Change	Action Needed
U-M Google Meet	Keep	No action needed. Alumni who used U-M Google services as students may continue to use them as alumni.
U-M Microsoft Teams	Lose	Download or transfer any recordings you wish to keep from your U-M Microsoft 365 account to your computer. Deadline: By the last day of examinations.
U-M Zoom	Lose	Download any of your Zoom cloud recordings from your U-M account that you want to keep. You may sign up for a free basic Zoom account with a non-UMICH email address to continue using Zoom. Change the host of any future or recurring Zoom meetings that are still needed for university business to another individual remaining at the university. Deadline: By the last day of examinations.

Service

Change

Action Needed

U-M Google Meet

No action needed. Alumni who used U-M Google services as students may continue to use them as alumni.

U-M Microsoft Teams

Download or transfer any recordings you wish to keep from your U-M Microsoft 365 account to your computer.

Deadline: By the last day of examinations.

U-M Zoom

Download any of your Zoom cloud recordings from your U-M account that you want to keep. You may sign up for a free basic Zoom account with a non-UMICH email address to continue using Zoom.

Change the host of any future or recurring Zoom meetings that are still needed for university business to another individual remaining at the university.

Deadline: By the last day of examinations.

Note: The exact timing of when you lose access to these services depends on when your U-M affiliation changes from “student” to “alum.” The timing of this change is different every semester, but generally, April grads lose access the first week of June, August grads lose access the first week of September, and December grads lose access in early January.

For specific information on when your affiliation will change, contact your school or college’s registrar. ITS strongly encourages you to take the steps above as early as possible to ensure that you have enough time to export your data before you lose access. If you need assistance, please contact the ITS Service Center.