Information for Graduating Students / U-M Information and Technology Services

As a U-M alum, you will now have access to use alumni computing services. It has been a pleasure to provide you with computing services during your time at the University of Michigan. Best wishes on your future academic and professional endeavors.

Some of your U-M computing services will end soon

If you’re not returning to U-M next term as a student, Ph.D. candidate, researcher, faculty/staff member, etc. you will no longer be able to use some services as an alum. Before your affiliation with U-M ends, consider completing these three steps:

Review your files and folders in storage services such as U-M Google Drive, U-M Microsoft 365, and U-M Dropbox.
Download any files or folders you wish to retain from U-M Microsoft 365, U-M Dropbox, and U-M Slack, and any cloud recordings you wish to retain from U-M Zoom. (All data in these services, except Slack, is automatically deleted after you leave the university.)
Reassign ownership of files and folders containing university data (sensitive and non-sensitive) and recurring/future meetings in Zoom to another individual at the university.*

*Note: File/folder co-owners and alternative Zoom meeting hosts are not the same as a file/folder owner or Zoom meeting host and do not hold the same permissions.

Refer below for a summary of the U-M computing services you keep and lose as an alum, as well as how to save or transfer files you wish to keep for the computing services that will end.

Service Categories

Key: Keep Lose Modify

Cloud Storage

Service	Change	Action Needed
U-M Dropbox	Lose	Download and save your U-M Dropbox files from your university account to your computer or a personal Dropbox account using a non-UMICH email address. Deadline: Last day of examinations.
U-M Google services (Google Mail, Drive, etc.)	Keep	No action needed. Students who used U-M Google services may continue to use their U-M Google account as alumni.
U-M Microsoft 365 Note: This includes OneDrive and SharePoint cloud storage and all Office productivity apps.	Lose	Download or transfer any files you wish to keep from your U-M Microsoft 365 account to your computer. Deadline: By the last day of classes.

Service

Change

Action Needed

U-M Dropbox

Download and save your U-M Dropbox files from your university account to your computer or a personal Dropbox account using a non-UMICH email address.

Deadline: Last day of examinations.

U-M Google services (Google Mail, Drive, etc.)

No action needed. Students who used U-M Google services may continue to use their U-M Google account as alumni.

U-M Microsoft 365

Note: This includes OneDrive and SharePoint cloud storage and all Office productivity apps.

Download or transfer any files you wish to keep from your U-M Microsoft 365 account to your computer.

Deadline: By the last day of classes.

General Computing Services

Service	Change	Action Needed
AFS home directory and personal website hosting	Lose	Download or transfer files you have stored in AFS. Deadline: Within 30 days of the last day of classes.
Canvas	Modify	Download content from courses in Canvas that you wish to keep. This might include instructional materials (e.g., presentations, videos, PDFs) as well as any materials that you have uploaded to Canvas as part of your coursework (e.g., assignment submissions, papers). Deadline: By the last day of classes. Alumni retain their Canvas profile indefinitely, but access to course sites, or specific content within sites, is subject to control by the instructor.
ITS Service Center assistance	Keep	No action needed. Alumni may continue to contact the ITS Service Center for help with U-M computing services.
Uniqname and MCommunity Directory profile	Keep	No action needed. Alumni keep their uniqname, UMICH password, and MCommunity Directory profile for life.
WiFi: MWireless, MGuest, and eduroam	Keep	No action needed. Alumni can continue to connect to MWireless or MGuest while on U-M campus locations. Eduroam is also available to alumni at higher-ed locations all over the world.
Wolverine Access	Keep	No action needed.

Security

Service	Change	Action Needed
Duo two-factor authentication	Keep	You are encouraged to continue using Duo. Two-factor authentication is not required of alumni.
UM Emergency Alerts	Lose	Continue receiving Ann Arbor campus emergency alerts through the Michigan App, the U-M Public Safety App, or by following the Division of Public Safety and Security (DPSS) on Facebook and Twitter. All alerts via voice, text, and email will, however, end. Deadline: 14 days after the last day of classes.
U-M VPN services	Modify	To continue using VPN for added security and access to some university resources, set up the VPN service for alumni.
Change UMICH Password or Update Account Recovery Info	Modify	Change your UMICH password or enter or update recovery information for your UMICH account at any time.

Computers & Software

Service	Change	Action Needed
Adaptive Software and Hardware	Lose	Alumni can find links to many free adaptive software and hardware resources on the ITS website. You will no longer have access to licensed programs such as Read & Write. If you were enrolled with the Services for Students with Disabilities (SSD), you will no longer have access to the Knox Center as an alum.
Adobe Creative Cloud	Lose	Download or migrate your content to a free Adobe personal membership where you can store your work. You may purchase an individual Adobe account to continue using Adobe applications. Deadline: Within 30 days of the last day of classes.
Campus Computing Sites and Virtual Sites	Modify	No action needed. Alumni retain access to a reduced list of software.
LinkedIn Learning	Lose	Connect your U-M LinkedIn Learning account to your personal LinkedIn profile to retain your training history. You may purchase a personal LinkedIn Learning account to continue using LinkedIn Learning after you leave U-M. Deadline: Within 30 days of the last day of classes.
Login Service for the Linux Login Pool	Lose	No action needed.
Printing (MPrint)	Modify	Alumni can still print on campus but will need to purchase print credits and will no longer get an allocation each term.
NameCoach	Modify	To retain your NameCoach recording for personal use, create an audio email signature and save the URL of the recorded link.
Qualtrics	Lose	Export any surveys and responses you wish to keep. Transfer ownership of any surveys that are being conducted on behalf of the university to another individual at the university. Deadline: Within 30 days of last day of classes.
U-M Slack	Lose	Download any files you wish to retain and consult with your Workspace Admins about guest roles or sponsorship if you will need access beyond graduation. Deadline: By the last day of examinations.
Tableau	Lose	No action needed.
Tech Shop	Keep	No action needed. Alumni can take advantage of academic pricing that may not be available to them anywhere else.

Videoconferencing

Service	Change	Action Needed
U-M Google Meet	Keep	No action needed. Alumni who used U-M Google services as students may continue to use their U-M Google account as alumni.
U-M Microsoft Teams	Lose	Download or transfer any recordings you wish to keep from your U-M Microsoft 365 account to your computer. Deadline: By the last day of classes.
U-M Zoom	Lose	Download any of your Zoom cloud recordings from your U-M account that you want to keep. You may sign up for a free basic Zoom account with a non-umich.edu email address to continue using Zoom. Change the host of any future or recurring Zoom meetings that are still needed for university business to another individual remaining at the university. Deadline: By the last day of examinations.

Service

Change

Action Needed

U-M Google Meet

No action needed. Alumni who used U-M Google services as students may continue to use their U-M Google account as alumni.

U-M Microsoft Teams

Download or transfer any recordings you wish to keep from your U-M Microsoft 365 account to your computer.

Deadline: By the last day of classes.

U-M Zoom

Download any of your Zoom cloud recordings from your U-M account that you want to keep. You may sign up for a free basic Zoom account with a non-umich.edu email address to continue using Zoom.

Change the host of any future or recurring Zoom meetings that are still needed for university business to another individual remaining at the university.

Deadline: By the last day of examinations.

Note: The exact timing of when you lose access to these services depends on when your U-M affiliation changes from “student” to “alum.” The timing of this change is different for each school or college. For specific information on when your affiliation will change, contact your school or college’s registrar. ITS strongly encourages you to take the steps above before the last day of classes to ensure that you have enough time to export your data before you lose access. If you need assistance, please contact the ITS Service Center.