It has been a pleasure to provide you with computing services during your time at the University of Michigan. Wherever you go, go blue!
Some of your U-M computing services will end
As a University of Michigan retiree, you will no longer be able to use some computing services. Before your affiliation with U-M ends, review your files and folders in storage services such as U-M Google Drive, U-M Microsoft 365, and U-M Dropbox and reassign ownership of files/folders containing university data (sensitive and non-sensitive) to another individual at the university.
Refer below for a summary of the U-M computing services you keep and lose as a retiree, as well as how to save or transfer any files you wish to keep for the computing services that will end.
Key: Keep
Lose
Modify
Cloud Storage
| Service |
Change |
Action Needed |
| U-M Google Services (Google Mail, Drive, etc.) |
Keep |
Retirees who used U-M Google services as faculty or staff may continue to use their U-M Google account as retirees. Your Google storage limit will change from 250GB to 15GB upon retirement (emeritus faculty retain their 250GB). Check your storage and clean up your U-M Google account if necessary.
For retirees who prefer not to use U-M Google for their email, but want to retain the use of their @umich.edu address, U-M offers email forwarding at no charge. |
| U-M Dropbox |
Lose |
Download and save your U-M Dropbox files from your university account to your computer or a personal Dropbox account using a non-UMICH email address.
Deadline: Your last day of employment. |
General Computing Services
| Service |
Change |
Action Needed |
| AFS home directory and personal website hosting |
Lose |
Download or transfer files you have stored in AFS.
Deadline: Your last day of employment. |
| ITS Service Center assistance |
Keep |
No action needed. Retirees may continue to contact the ITS Service Center for help with U-M computing services. |
| Uniqname and MCommunity Directory profile |
Keep |
No action needed. Retirees keep their uniqname, UMICH (Level-1) password, and MCommunity Directory profile for life. |
| WiFi: MWireless, MGuest, and eduroam |
Keep |
No action needed. Retirees may continue to connect to MWireless or MGuest while on U-M campus locations. Eduroam is also available to retirees at higher-ed locations all over the world. |
| Wolverine Access |
Keep |
No action needed. |
Security
| Service |
Change |
Action Needed |
| Duo two-factor authentication |
Keep |
You are encouraged to continue using Duo. Two-factor authentication is not required of retirees. |
| UM Emergency Alerts |
Lose |
Continue receiving Ann Arbor campus emergency alerts through the Michigan App, the U-M Public Safety App, or by following the Division of Public Safety and Security (DPSS) on Facebook and Twitter. All alerts via voice, text, and email will, however, end.
Deadline: 14 days after your last day of employment. |
| U-M VPN services |
Modify |
To continue using VPN for added security and access to some university resources, set up the VPN service for retirees. |
| UMICH (Level-1) password recovery |
Modify |
Enter or update recovery information for your UMICH account. You can update this information at any time. |
Computers and Software
| Service |
Change |
Action Needed |
| Adobe Creative Cloud |
Lose |
Download or migrate your content to a free Adobe personal membership where you can store your work. You may purchase an individual Adobe account to continue using Adobe applications.
Deadline: Your last day of employment. |
| Campus Computing Sites and Virtual Sites |
Modify |
No action needed.
Retirees are eligible to use the workstations in the Campus Computing Sites as seats are available. However, we encourage retirees to use locations other than the Angell Hall Courtyard site, which students use heavily during the academic year, particularly during exam time.
You also retain access to a reduced list of software. |
| Tech Shop |
Keep |
No action needed. Retirees can take advantage of academic pricing that may not be available to them anywhere else. |
| LinkedIn Learning |
Lose |
Connect your U-M LinkedIn Learning account to your personal LinkedIn profile to retain your training history. You may purchase a personal LinkedIn Learning account to continue using LinkedIn Learning after you leave U-M.
Deadline: Your last day of employment. |
| Login Service for the Linux Login Pool |
Lose |
Deadline: Your last day of employment. |
|
U-M Microsoft 365
Note: This includes OneDrive and SharePoint cloud storage and all Office 365 apps.
|
Lose |
Download or transfer any files you wish to keep from your U-M Microsoft 365 account to your computer. You may purchase a personal Microsoft 365 subscription (using a non-UM email address) to continue using Microsoft 365 cloud storage and productivity apps after you leave U-M.
Deadline: Your last day of employment. |
| Printing (MPrint) |
Lose |
No action needed. |
| Qualtrics |
Lose |
Export any surveys and responses you wish to keep.
Deadline: Your last day of employment. |
| U-M Slack |
Lose |
Download any files you wish to retain and consult with your Workspace Admins about guest roles or sponsorship if you will need access beyond your last day of employment.
Deadline: Your last day of employment. |
| Tableau |
Lose |
Download any personal data. Do not download or transfer any institutional data.
Deadline: Within 30 days prior to your last day of employment. |
Videoconferencing
| Service |
Change |
Action Needed |
| U-M Google Meet |
Keep |
You may continue to use U-M Google Services, including Google Meet, as retirees. |
| U-M Microsoft Teams |
Lose |
Download or transfer any recordings you wish to keep from your U-M Microsoft 365 account to your computer.
Deadline: Your last day of employment. |
| U-M Zoom |
Lose |
Download any of your Zoom cloud recordings from your U-M account that you want to keep. You may sign up for a free basic Zoom account to continue using Zoom.
Deadline: Your last day of employment. |
Returning to U-M as a Temporary Employee
If you return to the university as a temporary employee, your department may provide you with computing services in addition to your U-M Google account. These services might be operated within the department itself, or they may request additional computing services for you from ITS.
The department and the ITS Service Center need to work together to ensure your computing services are not disrupted. If you have any questions about your specific situation, please contact the ITS Service Center.
Note: The exact timing of when you lose access to these services depends on when your U-M affiliation changes from “employee” to “retiree.” The timing of this change is different for each unit. For specific information on when your affiliation will change, contact your
ITS Unit Liaison. ITS strongly encourages you to take the steps below before your last day of employment to ensure that you have enough time to export your data before you lose access. If you need assistance, please contact the
ITS Service Center.
Accessibility questions
Disabled retirees who have questions about alternatives to standard monitors, mice, and keyboards are welcome to contact [email protected].
