Version 6.1

April 5, 2021

The eResearch Proposal Management system (eRPM) was updated on April 5, 2021 to version 6.1.

PAF, Award, UFA Enhancements

Additional Post-Award Contact

  • A new Additional Post-Award Contact was added to project workspaces, applicable activities (Manage Administrative Personnel, Post a Comment) and email notifications (deliverables, AWDs, MODs, ACRs).
    • The new contact will be populated on the Award if the person named as the PAF’s Primary Research Administrator is different from the person named as the PAF’s Post-Award Contact for new Awards created after April 5.
    • Enabled the Manage Administrative Personnel activity to be run when the PAF is in Project Team Making Changes states.
    • Updated associated PAF Help text for questions 2.8 and 2.9 clarifying the administrative personnel mapping from PAF to AWD.​
    • Added the new Post-Award Contact to the Request Bulk Project Team Administrative Changes form.

PAF, Grants.gov, and other Project Updates

  • Added new Sponsor Program Types “ORSP-SLS other”, “ORSP-SLS student” and updated “Low Risk Framework Applied” to Manage Special Terms and Programs Types on PAF, and to Special Terms and Conditions on AWDs and MODs.
  • If a Research Administrator tries to create an SF424 that is a complex FOA project, the “Grants.gov form not supported” error page will display with instructions for how to submit using Grants.gov Workspace or NIH ASSIST.
  • Renumbered question 3.11 to 3.17 on the Subcontracts section of PAF.
  • Improved color contrast accessibility with a minor color change in the project worksheets (smartforms).
  • Tip: When viewing and printing a project summary, remember to click Print then select This Page.

Award Updates

  • Deliverables Enhancements (Pilot Phase)
    • Display Frequency and Created By in the list of Deliverables under the Project Team Manage Deliverables activity.
    • Added warning not to upload any documents with export control information to the Complete Deliverables activity within the Manage Deliverables activity.
  • Added Created By to the Award Change Request workspace.

UFA Updates

  • Updated UFA Export Control Agreement TCP smartform language for AVP of Research and Virtru text (EC compliant email encryption add-on for Gmail) updates on Project and Controlled Technology and Security Measures pages.
  • Added step-by-step instructions to View and Print UFA Summary.

Resolved Issues

  • When adding HUMs to PAFs/AWDs/UFAs, the checkbox to indicate a HUM as legacy was removed, since no legacy HUMs exist in the Regulatory Management system.
  • Resolved a deadline calculation issue and adjusted PAFs with Deadline Dates near Memorial Day 2021.
  • Resolved an issue on the PAF Space for UM Investigators section, question 4.1 Required Space, where the Adequate Space and Space Not Found options had hidden the Comments box on the slide-in.

For Central Offices

ORSP

  • Awards and Modifications:
    • ORSP SS can now run the Return Signed Contract activity.
    • PAFs that are not fully signed by all investigators won’t be selectable to add to a MOD.
    • Added a 0-day (Due on Project End Date) and a 45-day option to Deliverables set up. If the pre-set option is used, any outstanding deliverable due dates are updated in the case of a NCE.
  • Added system validation to enforce routing for AAR type of “Other”.

Office of Contract Administration (OCA)

  • Added an indicator upon activating a SUBK/Amendment that it is subject to FFATA requirements.
  • Added a required response for "Is hybrid PO?" question and moved it to the OCA Checklist on SUBKs.
  • Added state transition from OCA Processing to Subcontractor Processing.
  • Renumbered question 3.11 to 3.17 on Subcontracts section of PAF.

Export Controls and Security Offices

  • UFA: 
    • ECA, TCP smartform language for AVP of Research and Virtru text (EC compliant email encryption add-on for Gmail) updates to pages for Project and Controlled Technology and Security Measures.
      • Fixed an issue where a document type was not displaying or selectable.
    • Added the “TCP Amendment Create Date” for reporting
  • CUI:
    • Allow selection of UFA category on Create Security Plan activities (PAF/AWD/UFA)
    • Allow Security users to change between CUI Categories
  • PAF:
    • Changed Auto-Request Export Control (EC) Details to Auto-Request EC Review and allow EC to determine when to request EC Detail Questions.

International Engagement

  • International Engagement Role Home Workspace updates:
    • Added “Signature Date”, “Investigator Uniqname”, “Senior/Key”, and “Non-Monetary Resource Country/ies” fields to the Investigator Responses table on the inbox tabs.
    • Added “Is Finalized?” and “Admin Home Department Group” columns to applicable inbox tabs.
    • Re-organized the PAFs tab into separate listers.
  • Enhanced the Record Other Support Review and Submit Other Support Ancillary Review activities on PAF and Award.

Conflict of Interest (COI) Office

  • Added a new outcome to the Record Other Support Review and Submit Other Support Ancillary Review activities on PAF and Award.
  • Updated Submit COI Personnel Ancillary Review selections on Awards and Modifications.

Office of Technology Transfer (OTT)

  • Provided Edit Staff Notes functionality on UFAs where OTT is the owning office.
  • Added system validation to enforce routing for AAR type of “Other”.