The University of Michigan (U-M) recognizes and values the privacy of its community members and guests. We strive to be leaders and best in the ways we manage your personal information. We are committed to transparency by giving you an understanding of what personal information we collect, how we use it, and when we share it.
This notice applies to our practices for collecting and processing personal information related to the ITS AI Workflows service. Use of ITS AI Workflows is limited to within the United States.
At a Glance
- Our goal is to limit the information we collect to what we need to support your use of ITS AI Workflows.
- We are committed to using your personal information only for the purposes for which it was collected.
- We do not sell or license your personal information and when we share it outside U-M, it is only to enable operations and services on U-M’s behalf (for instance, sharing with the vendor of the cloud environment where ITS AI Workflows reside), meet legal obligations, or protect the safety, property or rights of U-M, its community, and its guests.
- The use of personal information collected by this service is safeguarded through several mechanisms, including Information Assurance capabilities and U-M policies, such as Privacy and the Need to Monitor and Access Records (SPG 601.11) and Institutional Data Stewardship Policy (SPG 601.12).
- This privacy notice will be updated to reflect any changes to our use or collection of your data.
- If you have any questions or concerns about your privacy, please submit a support request (U-M Login required).
What Information We Collect
ITS AI Workflows captures some information about you automatically when you use the service. Automatically collected information may include:
- The Internet domain you use
- Your device’s IP address
- Your Internet Service Provider
- The type of browser
- The date and time of visit
- Information about your role at the U-M and other employee and student data related to your U-M access credentials.
- Connect external services (nodes) to your workflows, we collect information regarding those connections. This includes authentication status, service-specific identifiers, and metadata required to maintain the link between ITS AI Workflows and the third-party provider.
- Data generated during the execution of your workflows, including information from integrated third-party services (e.g., email, calendar, or cloud storage). This includes execution logs, metadata about the data processed, and any information returned by the third-party node necessary to complete the workflow.
- Crash reports and debugging logs
How We Use Personal Information
The University of Michigan uses information about your interactions with ITS AI Workflows to:
- Provide service support, respond to questions about using ITS AI Workflows, and troubleshoot issues.
- Monitor service performance and make improvements to functionality and user experience.
- Enforce Workflow execution limitations and enable internal billing.
The use of personal information collected by this service is safeguarded through several mechanisms, including Information Assurance capabilities and U-M policies, such as Privacy and the Need to Monitor and Access Records (SPG 601.11) and Institutional Data Stewardship Policy (SPG 601.12).
With Whom We Share Personal Information
We do not sell or license your personal information. To operate the ITS AI Workflows, however, we must share your prompt data with Microsoft Azure Services that hosts the service.
We require U-M’s service providers to keep your personal information secure and do not allow them to use or share it for any purpose other than providing services on our behalf.
We may share your personal information when required by law, or when we believe sharing will help to protect the safety, property, or rights of U-M, members of the U-M community, and U-M guests.
How We Keep Personal Information Secure
U-M recognizes the importance of maintaining the security of the information it collects. We strive to protect information from unauthorized access and damage and ensure reasonable security measures are in place to keep your personal information secure.
Privacy Notice Changes
This privacy notice may be updated from time to time. We will post the date our notice was last updated at the top of this privacy notice.
Who to Contact with Questions or Concerns
If you have any concerns or questions about how your personal data is used, please submit a support request (U-M login required).