U-M Google Updates

Google Drive File Stream Update

2/14/2018

Back in the fall, we announced Google Drive File Stream (GDFS), but had not made it available to install from within U-M Google Drive. It is, however, available to download from Google Drive Help. As of last December, the older Google Drive for Mac/PC app (also referred to as “Google Drive Sync”) was officially retired. As such, it is no longer supported by Google and will shut down completely on May 12, 2018. Accessing Google Drive with a web browser is not affected.

MiWorkspace Devices

  • At this time, Google Drive File Stream is not available on MiWorkspace-managed Mac or Windows computers. If you have a MiWorkspace Mac, do not self-install Google Drive File Stream.
  • MiWorkspace Macs use System Center Endpoint Protection (SCEP) for antivirus protection. Currently, macOS machines using SCEP for antivirus protection experience severe performance degradation when Google Drive File Stream is installed.
  • The week of February 19, MiWorkspace will make Google Drive File Stream available to MiWorkspace Windows devices in ITS only. MiWorkspace will monitor and assess the deployment.
  • The Collaboration Services and MiWorkspace Mac and Windows Engineering teams continue to work with Google on any outstanding issues.  Google Drive File Stream will be released more broadly to MiWorkspace Windows and Mac devices once issues are resolved.

Other Devices

  • Google Drive File Stream works well on Windows and Mac devices not running SCEP for antivirus protection.
  • If installing Google Drive File Stream, exclude the “Google Drive” volume from antivirus scanning.

About Google Drive File Stream

With Google Drive File Stream, you access your Google Drive files directly from the cloud to your Mac or PC. This frees up disk space and network bandwidth, as files are accessed on demand, rather than synced locally in the background. Because the Drive files are stored in the cloud, any changes you or your collaborators make are automatically updated everywhere. You’ll always have the latest version. You can also make Drive files available for offline access. These cached files sync back to the cloud when you're online, so the latest version is available on all your devices.

With Drive File Stream, you can:

  • See your Google Drive files (including Team Drives) in Mac OS Finder/Windows Explorer.
  • Browse and organize Google Drive files without downloading them to your computer.
  • Choose which files or folders you'd like to make available offline.
  • Open files in common apps like Microsoft Office and Adobe Photoshop.

 

U-M Google December and January Summary

2/6/2018

The monthly U-M Google Summaries inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement.) We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the G Suite website.

Core Apps:

Non-Core Apps:

Previously Communicated:

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.

New Features in Google Sheets!

1/24/2018

Google announced new features in Google Sheets. They began rolling out today, January 24.

Pivot table updates

  • Create new ones with Explore
  • Customize row and column headings
  • Summarize values as a fraction of grand totals
  • View cell details
  • Combine groups to aggregate data
  • Repeat row labels and format in new ways

See Help Center for more details:  Customize a Pivot Table.

Suggested formulas

Using machine intelligence, full formula suggestions appear when “=” is entered in a cell.

More new Sheets features

  • Waterfall charts visualize sequential changes. Click Insert, Chart, and then choose waterfall.
  • Sheets will automatically split up fixed-width formatted data without a delimiter.

Read the full announcement on the G Suite updates blog.

Google Docs and Slides Menu Updates

1/24/2018

Based on usage data and your feedback, Google is making some changes to the menus and toolbars in Google Docs and Slides on the web. These are similar to some previous changes they made in early January. Among other things, these changes include:

To add a line or page break in Docs:

To add Alt text to a shape in Docs or Slides:

  • Before: Select shape > Format > Alt text. This option will be removed from the menu.
  • After: Right click on shape > Alt text. This is the new way to add alt text to a shape.
  • See Help Center for more details: Make your document or presentation accessible.

To change a shape in Slides:

  • Before: Select shape > Format > Change shape. This option will be removed from the menu.
  • After: Right click on shape > Change shape. This is the new way to change a shape.

The HTML view in Slides is being removed from the menu:

These changes will only affect the visual menu. All options will still be available via keyboard shortcuts and the search box in the Help menu. The changes will start to roll out on the UMICH domain beginning February 1, 2018.

New Collaboration Training

1/19/2018

Working with U-M Box – ITS_BOXC100

2/2/2018 1:00-3:00; Shapiro 2054; REGISTER

(2 hrs) This hands-on instructor-led session demonstrates how to get the most out of your U-M Box account. Learn about file storage and and sharing. Find out how to set various permission levels depending on collaborators’ roles. Edit files directly from Box and send links for others to view. Bring your laptop if you would like to follow along.

Working With Google Drive – ITS_GOOC102 

2/13/18 1:00-3:00; Shapiro 2054; REGISTER

(2 hrs) Want to learn how to use Google Drive more productively? This instructor-led session will help familiarize you with the main Google Drive applications: Docs, Sheets, and Slides. Participants will learn how to upload and create files, how to set permissions for files, and how to share files.

Working with the New and Improved Google Sites – ITS_GOOC104

3/9/18 2:00-3:00; WOTO – G228; REGISTER

(60 mins) Want to create websites that are easy to use but yet dynamic? This instructor-led session will help you create a basic site(s) using Google Sites. Participants will learn how to create a site by adding pages, images, text, graphics, and embed Google Documents, Sheets, Forms and other apps. This 1 hour instructor-led course is scheduled at least 3 times a year. Prerequisite: Basic understanding of Google products.