U-M Google Updates

Prompt to Upgrade to New Google Forms

4/2/2018

In February 2016, Google announced the new Google Forms, which had reduced functionality from Classic Forms. Since then, Google has been adding functionality while Classic Forms remain available. We recently noticed when going in to edit a Classic Form, a pop-up window appears, prompting to upgrade the Form to New Forms. Eventually, Classic Forms will be retired. Now may be a good  time to begin upgrading any Classic Forms still being used and testing their functionality in New Forms. At this time, New Forms can be reverted to Classic Forms if the new offering does not meet your needs. However, as with other Google service improvements, the ability to continue to use older versions of the service will eventually go away.


If you have any questions or run into any issues upgrading, contact the ITS Service Center.

U-M Google February Summary

3/7/2018

The monthly U-M Google Summaries inform campus of Google releases for core apps as well as the non-core apps (those that are not part of the G Suite for Education agreement.) We communicate important information on core apps throughout the month. Core and non-core apps are listed on the G Suite website.

Core Apps:

Previously Communicated:

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.

Publish to a specific audience in Google Sites

3/6/2018

Google has released an update that allows you to choose exactly who can view your content in the new Google Sites. To publish your site for a specific audience, select Share with others and change Published settings to Specific people can view when published. Next, add the individuals you want in the Invite people box and select Can view published.

The new feature is now on the web. Google Drive Android and iOS apps will have it rolled out in the coming weeks. For more info on publishing in the new Google Sites, visit the Help Center.

Spring Collaboration Services Training

3/6/2018

The ITS Collaboration Services team is happy to offer a spring series of instructor-led training sessions to U-M faculty and staff. They are offered at no-charge and open for registration via My LINC.

Working with U-M Box – ITS_BOXC100

  • April 13, 1-3pm, Arbor Lakes, Building 3, Dome Conference Room
  • May 11, 1-3pm, Shapiro Library PC Lab (2054)

Working With Google and Box – ITS_GOOC200

  • March 21, 1-2pm, Shapiro Library PC Lab (2054)
  • April 25, 1-2pm, Shapiro Library PC Lab (2054)

Introduction to G-Suite – ITS_GOOC100

May 14, 10-11am, Wolverine Tower Training Room 1 (G010)

G-Suite using Mail and Calendar – ITS_GOOC101

March 20, 2-3pm, Wolverine Tower Training Room 1 (G010)

Working With Google Drive – ITS_GOOC102

April 11, 10am-noon, Shapiro Library PC Lab (2054)

Working with Google Forms– ITS_GOOC103

April 3, 2-3pm, Wolverine Tower Training Room 1 (G010)

Working with the New and Improved Google Sites – ITS_GOOC104

March 9, 2-3pm, Wolverine Tower, G228

Does your department or unit have a more specific need? Submit a Learning Request to the Collaboration Services team.

Google Hangouts Chat - Coming Soon

3/1/2018

Google Hangouts Chat is rolling out on the UMICH domain over the next 15 days.

Chat helps teams collaborate more efficiently with direct messages and group conversations. It also allows teams to track progress and follow up on tasks using dedicated, virtual rooms to house projects over time and threaded conversations. In one place, you can:

  • Work with other G Suite apps. Upload items from Drive, collaborate on Docs, Sheets or Slides, join online meetings with Hangouts Meet, or use Google’s search to look up room members, past conversations, and shared files.
  • Use artificial intelligence to speed up workflows. When your teams collaborate in Chat, you can speed up manual work, like booking conference rooms and searching for files.
  • Collaborate with colleagues around the globe. Chat currently supports 28 languages and each room can support up to 8,000 members. It’s available on desktop for Windows and MacOS, as well as iOS and Android.

Chat also comes equipped with 25 bots to help speed up workflows, ranging from finance and human resources to CRM and project management. There are bots that integrate directly with other G Suite apps, like:

  • The @Google Drive bot which lets you know when files are shared with you, comments are made, or when people request access to your docs.
  • The @Meet bot which integrates directly with Calendar to schedule meetings for you.

Chat is compatible with the classic Hangouts and works with your existing contacts. Together with Hangouts Meet, the two are intended to eventually replace classic Hangouts. We will send additional messages as we know more. To get started (once available), go to chat.google.com on the web or download the app on your desktop or mobile devices. Here are some resources on Hangouts Chat to help you get started (or just use this cheat sheet.)