U-M Google Updates

Learn about Google Team Drives at 9-14 Webinar


Google makes sharing and collaboration easy with Docs, Sheets, Slides and more. But individual ownership of files becomes problematic when a team member leaves U-M. The new Google Team Drives offers a model of team-based ownership of files. Join Jen Mruk and Brian Cors (ITS) to learn how Google Team Drives can solve sharing and collaboration issues, and how to get started using them in your department. IT4U77: Google Team Drives. Thursday, 9/14, 9-9:45 am. Register in My LINC.

IT4U is a regular series of 30- and 45-minute interactive webinars brought to you by Information & Technology Services. Learn and apply tips and techniques for working with ITS tools, products, and services. Visit the IT4U web page for a searchable list of recordings of previous webinars.

U-M Google August Summary


The monthly U-M Google Summaries inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the G Suite website.

Core Apps

Non-Core Apps

Previously Communicated (if applicable):

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.

The Collaboration Services Team

Tip: Did you know? You can add calendars to your Google site.
Learn more about Google at the G Suite Learning Center.

Map your site to a custom URL in the new Google Sites


We announced, back in January that new Google Sites did not support URL mapping for custom URLs. We heard that this is a very important feature for many of you and provided feedback to Google. 

Thank you for your patience! Google listened to our feedback and recently announced that custom URL mapping has been added to the new Google Sites. Now you can have a friendlier, easier-to-remember, URL for your new Google sites.

To request mapping your Google Site to a custom URL, contact the ITS Service Center.

New Service Sites and Learning Resources for U-M Box and U-M Google!


The Collaboration Services team has had a busy summer! We were hard at work redesigning our websites and developing new ways to help campus learn about Box and Google.

Take a look at the new U-M Box and U-M Google service sites!
We built new websites based upon device independence, consumable information, usability, findability, and accessibility all to provide a seamless user experience. We chose only the important stuff to put on the sites, leaving out what you just pass over. This reduces the time it takes you to find what you are looking for.

Check out the Learning Resources tool for U-M Box and U-M Google!
With the service sites, we launched a new resource for learning how to get the most out of Box and Google. We scoured campus to survey and interview faculty and staff on what they want to learn and how they want to learn. We developed the tool based on our findings and took it back out to campus for testing. This led to several updates and re-testing until we felt we got it right. The Learning Resources tool is a collection of documentation, videos, events, and recordings from Box, Google, and U-M. Content can be filtered by topic, format, and source. It can also be searched by keyword.

We are also developing a new instructor-led training program.
We continue to hear that campus needs in-person training. So, we used our findings from our campus survey and interviews to begin developing courses on Box and the G Suite (Google) apps. We will have introductory and more advanced courses scheduled throughout the year and held all around the Ann Arbor campus. We’ll announce when the program is ready to go. Join the U-M Collaboration Forum to receive all our announcements on U-M Box and U-M Google.

The Collaboration Services Team

Improved Third-Party Sharing in Google Drive


Many of us work with people who don’t have Google accounts, so it’s crucial that we are able to share information with them in a quick, easy, and secure way. That’s why, in response to feedback, Google has made it easier to share Google files with non-Google accounts by adding an option to the sharing dialogue to let anyone with the link view the file.

Selecting the option to Send the link turns on link sharing and anyone with the link will be able to view it. This allows access to important content with no deadline and no need to create a Google account.

Note that the option to Send an invitation will remain the default selection for other files.

The Collaboration Services Team

Tip: Did you know? The Document Outline on the Tools menu displays a clickable table of contents to more easily navigate your docs. .
Learn more about Google at the G Suite Learning Center.