Google Docs Newest Features Help Team Collaboration

September 27, 2017

Working collaboratively on Docs, Sheets, and Slides can be difficult sometimes. Keeping track of all the changes and suggestions that your teammates make can become overwhelming. That’s why Google has created powerful real-time editing tools to help you work together better.

New Ways To Track Changes:

  • Name versions of a Doc, Sheet, or Slide on the web.
    You can organize and track your team’s changes in one place under “Version history” (formerly known as “Revision history”) on the web. Select File > Version history > Name current version. For even quicker recall, there’s an option to select “Only show named versions” in Docs, Sheets, or Slides..
  • Preview “clean versions” of Docs on the web to see what your Doc looks like without comments or suggested edits.
    Select Tools > Review suggested edits > Preview accept all or Preview reject all.
  • Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update.
    Select Tools > Review suggested edits > Accept all or Reject all.
  • Suggest changes in a Doc from an Android, iPhone, or iPad device.
    Click the menu in the top right of your Doc screen to suggest edits on the go. Turn on the “Suggest changes” toggle and start typing.

New Ways To Use Templates:

Google has introduced new templates with built-in add-ons and the ability to create your own, so templates not only look good—but they make sure the work gets done. You can find five examples of these new templates in the general template gallery. In addition, you can create your own template with built-in add-on customized to your needs.

The Collaboration Services Team

Tip: Did you know you can restrict distribution options on sensitive Docs?
Learn more about Google at the G Suite Learning Center.