Resources for Managing Large Projects

These resources are used by Project Managers in the Program and Project Management Office while following a Project Management methodology.

Initiate a Project

Activity Role Responsible Links
Request a new project ITS Staff
Implement/change a service ITS Staff
Request a new capital or incrementally funded project Executive Director approval required; BSA, Product/Service Manager, Project Manager

Define and Plan a Project

Activity Role Responsible Links
Define project objectives, scope and key assumptions Project Manager
Identify project resource needs and team involvement Project Manager
Analyze project stakeholders

Communications Lead
Project Manager

Document high-level project requirements

  • Plan Business Analysis Approach (Business Analysis Body of Knowledge (BABOK) v3 Section 3.1)
  • Plan Stakeholder Engagement (BABOK v3 Section 3.2)
  • Plan Business Analysis Governance (BABOK v3 Section 3.3)
  • Plan Business Analysis Information Management (BABOK v3 Section 3.4)
Business Analyst
Determine high-level solution architecture Solution Architect
Define communications and performance support needs

Communications Lead

Estimate project effort Project Manager
Create the project schedule Project Manager

Manage the project

  • Update the Project Checklist
  • Document Project Risks
Project Manager

Implement a Project

Activity Role Responsible Links
Engage the project team and hold a kickoff meeting Project Manager

Document detailed project requirements including:

  • Prepare for Elicitation (BABOK v3 Section 4.1)
  • Conduct Elicitation (BABOK v3 Section 4.2)
  • Confirm Elicitation Results (BABOK v3 Section 4.3)
  • Communicate Business Analysis Information (BABOK v3 Section 4.4)
  • Functional
  • Non-Functional
  • Security
  • Infrastructure
  • Accessibility
Business Analyst
  • Project Requirements
  • Persona Map
  • Benchmarking and Market Analysis
  • Brainstorming
  • Business Rules Analysis
  • Collaborative Games
  • Concept Modelling
  • Data Mining
  • Data Modelling
  • Document Analysis
  • Focus Groups
  • Interface Analysis
  • Interviews
  • Mind Mapping
  • Observation
  • Process Analysis
  • Process Modelling
  • Prototyping
  • Survey or Questionnaire
  • Workshops
Complete solution architecture and design that meets project requirements Solution Architect
Develop the solution Developers
Test the solution Business Analyst
Ensure readiness for Service Transition

Project Manager
Service Owner

Develop and execute the detailed communications and performance support plans

Communications Lead

Manage the project

  • Maintain the project schedule, estimated effort, and Planview allocations
  • Deliver Weekly Status Report and communicate with Project Stakeholders
  • Manage Issues & Risks
  • Manage Project Scope Changes
  • Track progress of Project Tasks/Deliverables and Action Items
  • Update the Project Checklist

Project Manager

Close a Project

Activity Role Responsible Links
Complete Lessons Learned Project Manager

Complete a Project Closure

Project Manager