Financials, HRMS, and Student Administration Unit Liaison Meeting

Date: Wednesday, November 13, 2019
Time: 9–10 a.m.
Location: Online (see Meeting Webcast instructions)

Meeting Agenda

Announcements

Welcome

Length: 5 minutes

Presenter(s): Lisa Collins, ITS

Description:

  • Our next meeting is scheduled for January 8, 2020 at 9:00 a.m. online.
  • If you have any changes to ULs within your department, please contact the ITS Service Center and provide the following information:
    • Department numbers, uniqnames for old and new ULs, system, changes needed, and effective date.
    • All new ULs are required to take an eLearning course in My LINC: ULE101 Unit Liaison Access Responsibilities. It includes information about reviewing OARS requests and the Access Validation report.
  • Last November, we shared that an M-Reports Internal Controls Employment Access Improvement was developed.  Some of the access loss email notifications being sent were incorrect, but that issue has been corrected.
    • When someone changes departments, this causes them to lose any previous access to the ICEmployment role in M-Reports.  The user and user's UL(s) now receive an access loss email notification when someone changes departments including instructions on requesting access in OARS. This should help the individual proactively restore their access.

Student Administration Unit Liaisons

CS Security Audit Report Pilot

Length: 30 minutes

Presenter(s): Aimee Lahann, ITS

Description:

A new tool for ULs will be provided to campus to facilitate and encourage timely access reviews.  The tool will automatically deliver a targeted report to all ULs identifying people who have had changes in their HR data such as jobcode, department, or employee status and may need their access reviewed for potential modifications.

Materials:

Watch the Recording

Captioned
Length: 00:06:23

HRMS Unit Liaisons

New functionality available: Tracking Telecommuting

Length: 25 minutes

Presenter(s): Amy Grier, University HR; Val VanHaaften, ITS  

Description:

Tracking Telecommuting is a new collection of pages that allows units to track their telecommuter agreements.

Materials:

Watch the Recording

Captioned
Length: 00:17:26