The Document Imaging system is an enterprise content management system (also known as a document management system) that serves as a repository for capturing and indexing critical documents that support various business processes around the university. Users of the system can upload and organize paper and electronic documents and retrieve those documents securely.
The system is used for archiving and retrieving many different types of business documents, including those supporting financial operations, student administration, human resource records, fundraising efforts, and a wide variety of specific school/college/unit operations. The system is not to be used for storing digital assets or radiographic images.
The system employs Perceptive Content software and can be accessed via either a web-based interface or desktop client software (when to use which option?).
The system is also integrated into various university systems (including M-Pathways Financials, M-Pathways Student, M-Pathways Human Resources, and the Donor Alumni Relationship Tool), which often offer simple Add Document or View Document hyperlinks. Many of the system’s features can be accessed from within these integrations.
The system is set up as a set of Drawers which provide for granularity of permissioning.
The Document Imaging system is available for use by active U-M faculty and staff associated with all University of Michigan campuses (i.e., Ann Arbor, Dearborn, Flint, and Michigan Medicine).
Each user of the system is responsible for ensuring that use of this system complies with laws, regulations, and policies where applicable (reference the Sensitive Data Guide for Document Imaging System).
Please note that Dearborn and Flint manage their own instance of the software for their respective campus usage.
Revised: March 8, 2022