ResponsiBLUE Privacy Policy

Last update: January 2021

Overview

The University of Michigan (U-M) privacy statement recognizes the value of privacy for the university community and its guests.

This privacy notice provides more specific information on how the ResponsiBLUE software application collects and processes your personal information.

Scope

The notice applies to our practices for gathering and disseminating information related to ResponsiBLUE (“we”, “us”, or “our”) and is meant to provide you an overview of our practices when collecting and processing personal information.

How We Collect Information

We collect personal information in the following ways:

  • Automatically, when you authenticate using your U-M credentials and when you use the ResponsiBLUE application.
  • From other U-M sources, to share with certain users the date of their last COVID-19 test and an evaluation of their compliance with U-M Ann Arbor campus undergraduate mandatory COVID-19 testing program.

What Type of Information We Collect

The ResponsiBLUE application collects or has access to the following information:

  • U-M uniqname
  • Date and time of self-screen completion
  • Responses to self-screen questions
  • Overall self-screen result (red or green indicator)
  • Date of last COVID-19 test (for U-M Ann Arbor campus undergraduate students)
  • Evaluation of compliance with COVID-19 testing program (for U-M Ann Arbor campus undergraduate students)
  • Device type and browser type (in aggregate).

Identifiable information is retained for one year in compliance with Michigan Occupational Safety and Health Administration (MIOSHA); Emergency Rules; Coronavirus Disease 2019 (COVID-19); filed with the secretary of state on October 14, 2020.  After one year, the U-M uniqname is deleted in order to de-identify the information. De-identified information is retained indefinitely.

How This Information Is Used

We may use identifiable information to:

  • Allow users to display results in the application for 18 hours after completing the survey. The survey result is reset every 18 hours and the user can take the survey again.
  • Ensure individuals accessing U-M premises have completed the self-screen.
  • Provide users with the ability to present their compliance evaluation result for access to campus buildings and/or services.
  • Produce compliance reporting for university administration and the state of Michigan.
  • Monitor early indicators of potential outbreaks.

We use de-identified and/or aggregated information to:

  • Monitor trends in aggregate symptom reports over time, measure the overall burden of illness in our community, and provide an early indicator of potential outbreaks. The information helps target resources for testing, support, and mitigation.
  • Monitor application performance to inform improvements to the application, such as device and browser compatibility, application features, etc.

The use of this data is governed by university policy and the U-M Data Governance framework, among other methods. Data requests and use cases will only be considered if they are related to public health. Such requests will be directed for approval by a U-M committee with faculty, staff, and student representation, led by the Vice President of Information Technology and Chief Information Officer.

With Whom This Information Is Shared

We do not sell or rent your personal information. Individually identifiable information may be shared as required by law, as well as with university partners, external service providers, or government agencies to aid with COVID-19 response efforts.

What Choices You Can Make About Your Information

If you wish to opt out of data collection, you must stop using the application, which may impact your ability to access U-M buildings, resources and services. If you wish to uninstall the application, use the standard uninstall processes of your mobile device, the mobile application marketplace, or network.

How Information Is Secured

The University of Michigan recognizes the importance of maintaining the security of the information it collects and maintains, and we endeavor to protect information from unauthorized access and damage. The University of Michigan strives to ensure reasonable security measures are in place, including physical, administrative, and technical safeguards to protect your personal information.

Privacy Notice Changes

This privacy notice may be updated from time to time. We will post the date our notice was last updated at the top of this privacy notice.

Who to Contact With Questions or Concerns

If you have any concerns or questions about how your personal data is used, please contact the U-M Privacy Office at privacy@umich.edu or 500 S. State Street, Ann Arbor MI 48109.