Welcome to Your Migration From U-M Box to U-M Dropbox!
After watching "Moving from Box to Dropbox: A Few Things to Know" (2:03), refer to Most Common Issues With the Box-to-Dropbox Migration for details specific to the information presented in the video.
What You Should Know
The ITS Self-Service Migration tool will enable you to schedule your individual and Shared Account migrations to automatically move all of your folders, files, and internal sharing permissions from U-M Box to U-M Dropbox or to delete your U-M Box account.
These three short videos will help you understand the migration process and prepare for the move:
Note: You must have a U-M Dropbox account to schedule your migration. Refer to Getting Started with U-M Dropbox to create your account.
To schedule your U-M Box migration:
- Review all of the migration information on this page.
- Review How to Use the Box-to-Dropbox Self-Service Migration Tool.
- Use the ITS Box-to-Dropbox Self-Service Migration Tool to schedule your migration.
Who can migrate right now?
- Shared Account key owners - The deadline is July 15.
- Michigan Medicine (including HITS) - The deadline is July 31.
More will be announced soon. Look out for targeted communications from ITS and your Unit Ambassadors for more information.
Before You Migrate
- Your migration process may take up to 72 hours to complete.
- The process will begin around 6 p.m. on the day you scheduled your migration.
- If the data in your U-M Box account exceeds 1 TB, the migration process may take longer than 72 hours to complete.
- Your computer does not need to be on during the migration process.
- You no longer will have access to your U-M Box account after the process begins.
- Once the migration process begins, and after it completes, you will not be able to access your U-M Box account.
- Any edits made to your Box files/folders you have synced to your desktop through Box Drive, Box Sync, Box Edit, and Box Tools will not sync once the migration process has started.
- You will be automatically logged out of your Box desktop apps once migration begins.
- U-M Dropbox account holders with whom you collaborate may be notified when you migrate.
U-M collaborators who already have U-M Dropbox accounts when you migrate may receive an email notification for each file and folder that is reshared with them in Dropbox. No action on your part is required.
- Only files that you own in U-M Box will migrate.
- It may appear as though some files are missing when you review the files/folders that were migrated to U-M Dropbox because you will no longer have access to files shared with you and owned by others who have not migrated yet.
- Refer to Determining Ownership of Files in Box and Determine Files You Own In Box for more information.
After You Migrate
- You will receive an email confirming that your migration has been completed. It will include a link to a report with the following information:
- Files Shared With Me
- File and Folder Permission Changes
- Sharing Errors
- If you need to continue collaborating with others in Box who have not migrated yet, request a zero-data Box account by contacting the ITS Service Center or HITS Service Desk.
What Won’t Migrate
- These items will not migrate:
- Comments and tasks on files and folders will not migrate to U-M Dropbox.
- Box Bookmarks created as quick links to content in Box or an external site will not migrate.
- Previous versions of Box files. (Only the most recent version will migrate.)
- Watermarked files.
- Files with Box locks. (Remove any locks on files before migration.)
- The following permissions are not maintained in the migration:
- External collaborations on files/folders.
- Internal collaborations on files/folders with U-M users who do not have a U-M Dropbox account at the time of your migration.
- Collaborations with Shared Accounts on files/folders owned by you.
- Permissions granted at the subfolder level within a parent folder owned by an individual account (i.e., not in a Shared Account).
What Will Be Different
- Box Notes will migrate to U-M Dropbox as Microsoft Word documents (.docx).
- Dropbox does not allow “Can edit” access at the file level.
All U-M Box files that currently have collaborators assigned "Editor" access will be migrated to U-M Dropbox with "Can view" access.
- You will need to take one of the following steps to maintain access to Box files/folders shared with you from those external to U-M:
- They will need to provide a shared link, which you can access without a Box account.
- You will need to create a personal Box account with a non-UMICH email address and ask them to reshare with that account.
- Note: The gray folders in your U-M Box account are shared by external collaborators.
- They will need to create a personal Dropbox account and share the content with you via Dropbox.
- There is a 5 TB limit in U-M Dropbox.
If the data in your U-M Box account exceeds the U-M Dropbox 5 TB limit, your data will still migrate, but you will not be able to add new data until you remove enough files/folders to be under the 5 TB limit.
After reading the information on this page thoroughly, use the ITS Box-to-Dropbox Self-Service Migration Tool to schedule your migration.