U-M Box Updates

Sensitive Data in a Shared U-M Box Account

11/8/2019

Box at U-M may be used with some types of sensitive data, including Protected Health Information (PHI), according to the U-M Sensitive Data Guide. You are responsible for using Box appropriately with sensitive university data and taking the necessary precautions. 

Sensitive data should be stored in a folder owned by a Shared Account.

Please review Box: Folder Settings and Permissions to learn how to set up a shared U-M Box folder to store sensitive data. 

Learn More about U-M Box:

  • Check out the U-M Box Service Updates page.
  • Visit Box University! Use Login with Box. If prompted, click Single Sign On and enter your UMICH email address to reach the U-M Weblogin page.

IE11 Folder Uploads in Box

9/11/2019

With the End of Life of Oracle SE 8, folder uploads on Internet Explorer browser, version 11 via the folder picker is no longer officially supported through the Box Web Application. The folder picker option in IE11 will continue to be available until September 30, 2019. Following this date, you will still be able to select files from the picker, but will no longer see the folder option in IE11. To continue using folder uploads with Box, upgrade to a supported browser or use another Box official application like Box Drive.

U-M Box July Monthly Summary

8/6/2019

The monthly U-M Box Summaries inform campus of Box releases. We communicate important information throughout the month and summarize them below. 

New updates:

Coming soon, this update will make it easier for you to stay on top of your work: the all-new Task Center allows you to view all your actionable work, while the enhanced Notification Center helps you keep track of relevant activities in U-M Box.

If you are an iOS user, you will also see an updated navigation that consolidates Browse, Recents, Favorites, and Offline into a single tab, making the Android and iOS app interfaces more similar.

The Box Web App within the U-M domain now has a metadata experience that allows you to add metadata to files and folders. Rather than navigating to individual files to add metadata, you can also apply metadata at the folder level, and create cascade policies to apply metadata templates and attributes down to subfolders and files.

You can now preview older versions of a file in addition to its current version. With this update, file version history details will move to the preview sidebar to make it easier to preview the content of prior versions. Currently, file version history details appear in a pop-up. All other features related to file versions (such as making older versions current, downloading versions, and deleting and restoring versions) will remain the same.

Previously communicated:

 

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Interested in our latest updates about Box at U-M? Check out the U-M Box Service Updates page.

More easily differentiate between collaborators in U-M Box

7/24/2019

Box has announced that they are making it easier to identify external access usage within the U-M Box Web App. Coming soon, you will be able to:

  • more easily differentiate internal vs.external collaborators in the invite flow
  • visually determine internal vs. external collaborators and public shared links within the sharing pane.

The visual indicator will show when content is:

  • publicly available through an open shared link
  • externally collaborated

External Access Indicators will be present in the sharing sidebar.

Old experience                                                                           

Screenshot of the old experience for showing U-M Box sharing and collaborators 

 New experience

 Screenshot of new U-M Box sharing and collaboration experience

 

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Interested in our latest updates about Box at U-M? Check out the U-M Box Service Updates page. 

Learn more about Box at Box University! Just use Login with Box and the Single Sign-On link. Enter your UMICH email address to reach the U-M Weblogin page.

Receive Notice of Collaboration Services Disruptions

7/19/2019

Recently, disruptions have occurred to the collaboration services on campus. Most recently, a Google Calendar outage. As these are cloud services, most disruptions are not in our control, but we have heard feedback that being notified of them would be helpful. In response to this feedback, we created a self-joinable MCommunity group, Collaboration Services Notifications

Anytime we become aware of a disruption to the collaboration services on campus, we will post a notice to the ITS Service Status page, sometimes even before our service providers announce them. When a notice is posted or updated about a collaboration service, an email will be sent to the new MCommunity group. If you would like to receive these email notifications, please join the new MCommunity group. 

Note: All ITS Service Status posts and updates already send notifications to the Outage Notify (including FLN) and Outage Notify - ITS Only MCommunity groups. If you are in one of those groups, you do not need to join this new one to receive notifications on the collaboration services.