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The CTools Project Site Migration tool

Before using the tool, review the ownership of your project sites

Alternative collaboration services to use with downloaded project site materials

Sensitive data considerations

Accessing the tool

Questions?

 

The CTools Project Site Migration tool

A migration tool has been added to all CTools My Workspaces.  It can be used to:  

  • Download content from a project site’s Resources tool as a .zip file
  • Download content from a project site’s Email Archive tool as a text file (.zip) or as a .MBOX file that can be uploaded to Apple Mail or Thunderbird
  • Copy the membership list from a project site
  • Delete a project site

Only project sites that you own (not course sites from previous terms) will display in the migration tool.  

See the section "Accessing the tool", below, when you're ready to begin.

Note: The Project Site Migration tool does not work with Internet Explorer.

 

Before using the tool, review the ownership of your project sites 

To use the Project Site Migration tool with a site, you must have the Owner role in that site.

When you open the CTools Project Site Migration tool, you'll see a list of the project sites you own.  

To determine if a project site has multiple owners, while you have the migration tool open, click the Members button to the right of the site's name and scroll to the bottom list in the pop-up window.  If there are multiple owners, it's important that you communicate and coordinate any site decisions.  

If you wish, you can remove yourself from the project site and/or transfer ownership of the site to someone else.  

 

Alternative collaboration services to use with downloaded project site materials

With materials that you download, there are several alternative options for collaboration, communication, and storage.

For help understanding which service(s) best meets your needs, please use the CTools Project Sites Alternatives Page or the CTools Project Sites Alternatives Wizard.  If you need additional assistance, please email your migration champion(s)

 

Sensitive data considerations 

If your project site contains sensitive data, review the U-M Sensitive Data Guide to understand what alternative services can be used to store that type of data. 

If you download resources or the email archive yourself, make sure this data is stored in a permissible location. 

 

Accessing the tool

Log in to CTools. When you have your CTools My Workspace open, you'll see a link to the Project Site Migration tool in the left-hand navigation.

Image_of_CPM_Link
[+] Click to zoom

 

For instructions on using the tool, click the Migration Tool Help button on the right of the Project Site Migration window.

Note:  If your browser window is narrow, you may see a "hamburger" button Migration Help hamburger icon instead:  

Image_of_Migration_Button_Location
[+] Click to zoom

 

Questions?

Migration champions are available to provide assistance in University departments and units.

The ITS Service Center can also provide assistance.   734-764-HELP   4HELP@umich.edu