U-M Google Updates

U-M Google September Updates


The monthly U-M Google Updates informs campus about what is happening with Google releases for both Core Apps (Google applications that fall under the G Suite* for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the U-M Google List of Services page.

*Google has recently renamed their Google Apps services G Suite.

Core Apps:

  • What you love about Google Search - now for Drive! New features include:

    • Searching faster and with greater ease. Now you can search using Natural Language Processing (NLP), which is a way of saying “search like you talk.” You can type things like “find my budget sheet from last December” and Drive will understand what you mean and give you the option to click for those specific search results. Each query improves Drive’s NLP.

    Drive Natural Language Processing

  • Help with spelling. Drive has a new autocorrect feature that suggests corrections to misspelled search items.

  • Updates based on your feedback:

    • You can now split your document into multiple columns in Google Docs. Select Columns in the Format drop-down menu.

    • When you open, convert, and edit non-Google files in Docs, Sheets, and Slides, a copy will be automatically saved for you. View or download the non-google source file in its original format directly from Revision History in Docs, Sheets, and Slides on the web.

  • Your emails are optimized for every screen with responsive design. You will be able to use CSS media queries with Gmail and Inbox by Gmail to check that your message is formatted the way you intended, whether it's viewed on a computer, a phone in portrait mode, or a tablet in landscape mode.

  • Historical GOOGLEFINANCE data is no longer accessible outside of Google Sheets. It will no longer be possible to download or access historical data outside of Sheets using Apps Script or an API.

Previously Communicated:

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.

The Collaboration Services Team

Improving Deduplication Flow in Google Drive


In Google Drive you can download a non-native Google file (e.g. MS Office, PDFs, etc) to edit locally, and then re-upload the new version. In the past, this would result in duplicate files (the original and the new one), and finding the latest version was challenging. This is why Google introduced a change in Drive to deduplicate files which were uploaded in this way.

With this new feature, files that have the same filename as an existing file, will be deduplicated, and the old file will be placed in the revision history. This is so that if any mistakes are made, the previous version can be restored. Uploaded folders are merged with folders of the same name.

To prevent the files from being deduplicated, click Keep as separate file once it’s uploaded.

The Collaboration Services Team