U-M Box Updates

M+Box January updates: Trash page redesign, Microsoft integration, and more!

2/9/2016

Here's what happened in January:

  • Trash Page: a new columnar layout is separated into two tabs:
    • "Items I Deleted" displays files you deleted (owned by anyone).
    • "Items I Own" displays deleted files that you own (deleted by anyone).

    Set notifications to inform you when a file you own is deleted. Any user with the right permission can delete a file or folder even if they are not an owner.

  • Login Screen: the login screen at box.com is more user-friendly and consistent. To access your UMICH account, click "sign In with SSO".
  • Web Application: These updates streamline the experience while offering tips on effective Box use.
  • Microsoft Integration:
    • Real-time co-authoring (aka simultaneous editing) in Box for Office Online
      Multiple people can edit a file at the same time, like in Google Drive.
    • Accessing and Editing Box content in Office for iOS
      Box can now be selected as a default storage service for Office on iOS.

Box-Microsoft integration announcement

1/27/2016

Box announced two major improvements with the way Microsoft Office integrates with Box.

  • Real-time co-authoring (aka simultaneous editing) in Box for Office Online
    You're already able to edit Microsoft Office files in the browser with Office Online in M+Box. Now multiple people can edit the file at the same time, like in Google Drive.

  • Accessing and Editing Box content in Office for iOS
    You're already able to access your files using the Box app in iOS. Now Box can now be selected as a default storage service for Office on iOS.

See 3 New Ways to Seamlessly Collaborate with Box and Microsoft for more information about these integrations and check out the video linked in the blog for a quick peek at the simultaneous editing feature.

Keep in mind that when you use these integrations you are using a personal Microsoft account that is not approved for use with sensitive data. See the Sensitive Data Guide for more information.

Did you replace your CTools Project Site with M+Box or M+Google?

1/19/2016

Have you have replaced your CTools Project Site with one or more of the cloud collaboration tools? If so, we want to hear from you! Let us know how you're using M+Box or M+Google for your project by sending email to maryb@umich.edu.

Box web application updates

1/11/2016

Box recently announced a series of design improvements being made to the Box web application in January of 2016. These updates are intended to streamline users' experience while also providing a user tour that offers tips on how to most effectively use Box. We are looking forward to seeing these changes in the U-M domain. Check out the updates to the Box web application, in this slide deck from Box.

Data ownership in M+Box and M+Google

1/8/2016

Did you know that M+Box and M+Google Drive have different ways of handling data ownership and collaboration?

  • M+Box: Data ownership and collaboration settings are based upon who owns the folder in which the data is stored. The entire folder can be moved to another account if the owner changes departments or leaves the university.
  • M+Google: Ownership and the ability to set collaboration permissions is given to the creator of the file. To transfer ownership of files in M+Google, the file's creator must transfer ownership of each individual file. If a file owner, who is part of a team, changes departments or leaves the university, ownership of the file should be transferred as part of the roll-off process.

If you use M+Box or M+Google for data developed with a university team or department, we recommend requesting a shared account for all work-related documents to ensure the material stays available to the team when individuals move on from the university. To learn more about shared accounts, see Shared Accounts and Shared M+Box Accounts.

If an employee is not able to help with re-assigning ownership of their content in any service, please contact the User Advocate for assistance. You can also reach out with any questions or open a ticket by contacting the ITS Service Center.