Box at U-M Learning Resources

Resources: 40
5 skills to get started fast (2:43)

Login, Create files & upload content, Invite collaborators, Send files, Find your files, Have a conversation in Box. (Scroll down past blue box to see video)

Box: Best Practices and Tips

17 quick tips from our Box at U-M experts

Box: Collaborating Outside of U-M

U-M welcomes external collaborators! One of the best features about having a U-M Box account is the ability to invite anyone to collaborate. They don't have to be on campus or even have an existing Box account of their own. Use the practices outlined in this document to get the best experience for collaborating with those outside of U-M.

Box 7 levels of collaboration diagram

Box's collaboration levels are a great tool, this diagram shows what is included in each and how they compare.  See text version

CTools Project Site Migration (43:33) | Jun 22, 2017 

What to expect and how to select alternative tools. Learn how Shared Accounts, Team Drive, U-M Discussion Groups and MCommunity Groups can enhance collaboration and communication. John demos migrating from a CTools site. Also see CTools Project Sites Transition Website

Sensitive Data Guide

Shows which services can be used for which data types. Search or browse by data types and IT tools & services. See data sensitivity information by role- Students, Researchers, Faculty, and Staff

Shared Accounts in U-M Box and U-M Google

Request a shared account, Overview, Benefits, Manage a shared account (Shared accounts allow a group to have a U-M Google or U-M Box account that is owned by that group rather than by an individual)

Box User Guide

Create a New Folder, Upload Files, Navigate your Account, Invite Collaborators, Shared Links, Add Comments, Download & Lock a File to Edit, Version Control, Folder Properties, Email Notifications, Box Sync, Box Edit

Managing MCommunity Groups & UMICH Passwords for Shared Accounts

Managing the MCommunity Directory group profile associated with a shared account, How to change the UMICH password used for that account.

Google Team Drives comparison with Shared Accounts in Google My Drive and Box

U-M Google Team Drives, My Drive, and U-M Box are great for maintaining a shared document repository. However, there are important differences in how they work. Tables in this document outline how the three compare.

4 Ways To Use A Box Note (3:39)

Use Box Notes for meeting agendas, group brainstorming, project management, & personal to-do lists. (Scroll down past blue box to see video)

Box Drive vs. Box Sync

Both desktop applications give users the ability to access Box content from the user's desktop environment. Box Drive will eventually replicate most of Box Sync's functionality, but for now there are a few differences between the applications that may make one more suited to your needs than the other. 

Collaborate with Box & Google Shared Accounts (40:41) | Dec 1, 2016

Walkthroughs and comparisons

Collaborate with your team

How to share the content you’ve uploaded to Box with colleagues; When to share a link to a file or folder vs. when to add a collaborator

Edit Documents with Box Edit (1:51)

Install and work with Box Edit walkthrough- Open, edit, and save Box files quickly and easily. (Scroll down past blue box to see video)

Installing Box Drive

How to Install Box Drive, uninstall Box Sync, and sign in - for Mac & Windows

Migrate your content to Box

Choose what content to move into Box; Determine the best method for migrating content based on your storage needs.

Replace email attachments with shared links

How (and when) to share a link that points directly to a Box file or folder; How to add security options to your shared links

Reset your Box password (0:47)
Securing Your Data in U-M Box (44:32) | Jun 21, 2016
See who viewed or downloaded your file, and when (1:32)

How to use access stats

Share links with Box (0:49)
U-M Box and Google Drive: Ownership and Permissions

While both U-M Box and Google Drive are great for maintaining a shared document repository, ownership and permissions settings (including inheritance of these settings between top-level folders and their sub-folders) works very differently in each.

Upload files and folders to Box

Drag and Drop, File Browser, Email Uploads, Mobile Uploads

Upload files to Box (0:53)
Upload folders to Box (0:39)
Upload your content to Box

How to upload files and folders to Box via drag and drop, the file browser, or keyboard shortcut; When you should use each upload method.

Box for Office

Open files from box, save files to box, access box options and generate Box shared links right from within Word, Excel, and PowerPoint on desktop and mobile. (Does not work on MacOS)

Box: Accounts for People Who Leave U-M

U-M Box is provided to current students, faculty, staff, and sponsored affiliates. Alumni and retirees can keep using their accounts for now with a reduced storage limit of 50 GB. Employees whose U-M employment ends lose access. If you are to lose access, you will receive an email notice 30 days before your access will end. This document explains what steps to take before someone leaves the university and loses access to their U-M Box account.

Box: Collaborate Using MCommunity Groups

Overview, Add as a collaborator, Access the Folder, Members returning to U-M, Adding and removing members

Box: Using Single Sign On

Overview, Using the Web App, Using other Apps, Shared Accounts, Password Resets. Includes screen-shots

Box: Working with Sensitive Data

Overview, Guidelines, Access levels for collaborators, and folder security settings (Invitation restrictions, commenting, shared link access)

Comments and Tasks (1:12)

Keep your conversations in context, Create and assign tasks. (Scroll down past blue box to see video)

Creating & Using Files and Folders (3:10)

Folder color meanings, Create a folder, Upload content via drag & drop or browsing, Sync to desktop, Allow uploads via email, Invitation restrictions, Change notification settings, Invite collaborators. (Scroll down past blue box to see video)

CTools Project Site Migration Day 1 — Using Box

How do I find my migrated resources in U-M Box, What can I do with U-M Box, How do I get started, More information on using U-M Box, Getting help

Favorites Tool (1:21)

How to use the Favorites Tool for easy access to your most frequently used documents and folders. (Scroll down past blue box to see video)

Installing and using Box Drive (3:31)

Box Drive streams your content from the cloud to your desktop, taking up very little hard drive space as you access, share and work with all your files. With Box Drive, you can use the Windows Explorer or Mac Finder to navigate to any file that's in your Box account, open and edit like you would a local file, and save it back to the cloud.

Replace Email Chains with Comments and Tasks

Exchange ideas and feedback with your team through comments, Set deadlines and maximize productivity through tasks

The New U-M Box (40:52) | Jul 18, 2017

Eric Fruth (ITS) shows how the remodeled web app makes it easy to interact with your files and folders. Collaborating and sharing is more straight forward.

Use Box Search

Searching for files and folders, Search tips, Search filtering, How does search indexing work, Which languages does Box search support.

Search Other Resources

  • Box Community — Box updates, how-to's and troubleshooting
  • Box Help Channel — Watch step-by-step walkthroughs and product highlights
  • Box University — Online self-paced and instructor-led courses on using Box