ITS Projects

The project list contains the current work in progress. For more information about the projects, contact the project manager.

Updated 7/17/2018

HCM - Payroll Technology Landscape

The Central Payroll Office has contracted with an out side consultant to have them do an in house evaluation of the current use of Peoplesoft HR, Benefits, Time and Labor, and payroll system. This review would include out use of Peoplesoft, any modifications to the system and the business processes involved with the enterprise solution as it is currently used at U of M. This project will involve the Payroll, Benefits, and HR Central Offices, as well as functional and technical staff from the ITS HCM team.

Target end date: 7/31/2018
Project manager: Yoas,Scot M
Executive Director: Behm,Jim

HCM - Performance Management Pilot

Planning and execution of performance management software for approx 1000 users.

Target end date: 8/31/2018
Project manager: Eglinton,Natalie
Executive Director: Behm,Jim

HCM - Replace Background Check Vendor to HireRight

Replace current employment background check vendor.\n

Target end date: 10/10/2018
Project manager: Eglinton,Natalie
Executive Director: Behm,Jim

Identity Governance Early Adoption (Formerly RAMP)

Access to U-M resources today is most often managed on a service-by-service basis rather than a specific job or role, e.g., Payroll Clerk. The Role and Access Management Project (RAMP) will focus on establishing a role-based access service at the university to accelerate start-up time for new employees, replace manual processes, improve data security, and more.

The RAMP effort will first select a vendor to support a role-based service, then pilot the service with several U-M systems. This and future efforts will help establish the necessary foundational roles at U-M.

For more information about this project and the EIAM Program, visit http://cio.umich.edu/eiam-program.

Target end date: 12/21/2018
Project manager: Swaney,Jennifer
Executive Director: Bermann,Sol

ITS Software Services Portal

The scope of this request is for the community members of University of Michigan Ann Arbor, Dearborn, and Flint campuses, as well as, the University of Michigan Health System, which numbers over 100,000.
Software licensing in higher education has become more complex with new offerings such as cloud computing, software as a service, changing information security needs, and more complex vendor licensing terms requiring more time spent in vendor negotiations. The university’s software licensing team is looking to find a way to better serve their customer base more efficiently so that they can reallocate the available resources to more strategic activities and problem solving.

Currently, there are many processes in place at the university for the request, acquisition, deployment, management, and retirement of enterprise software. Software resources are provisioned to meet the requirements of faculty, staff, and students working in Windows, Mac OSx, and Linux operating systems on desktop and virtual environments using university machines and their own devices.
This request is for a solution for request, acquisition, and management of purchased software licenses, as well as serving as a data repository for all associated financial transactions. The university is looking to implement an easy-to-use, self-service solution that will allow users to obtain software from an online portal. The solution must enable customer and/or internal information access and sharing about offered applications, vendor contract information, number of licenses purchased from a vendor, the number of software licenses purchased by end users, customer accounting and billing information. The integration to a procurement system or software delivery system is out of scope for the initial implementation along with retiring existing tools.

Project Goals

Provide faculty/staff/students a single portal to see and request software titles available to them from ITAM/SWLD.
Automate the request and enable self-service fulfillment of select software titles
Present a common request and fulfillment experience for titles that cannot be automated.
Implement process efficiencies to reduce labor required to process and administer software requests
Create billing files that can interface with university systems for verification of accounts to eliminate errors.
Consolidate all pertinent purchasing, billing, inventory status, contract terms, vendor information, customer records, license entitlements, price lists, and all associated documents in a single system.

Target end date: 1/31/2019
Project manager: King,Earnest
Executive Director: Jones II,Robert Douglas

ITS Systems Data Center Relocation

ITS Systems Data Center Relocation project is focused on preparing for and moving ITS systems out of the Michigan Academic Computing Center (MACC) to support the delivery of an additional 1 MW of power to ARC-TS by reducing ITS physical footprint and power consumption at the MACC data center.

Target end date: 12/24/2018
Project manager: Castle,Jeffrey J
Executive Director: Palms,Andrew T

Kartograafr v2.0

The TL - ArcGIS Canvas Integration project completed in June, 2016 provides a limited set of operations to link Canvas with the Esri mapping system for student submission of assignments completed in Esri, and managed in Canvas. One of the functions now performed on ArcGIS system moves student assignments into a separate, instructor controlled folder region where they can be graded by the instructor. As currently implemented, the system leaves the student without a copy of their work, and it still requires a good deal of manual intervention by the instructor for every assignment to be graded. A true copy operation could not be completed in the original implementation because of limitations of the REST API package used, and time constraints.

The objective of this enhancement is to implement a true recursive copy operation, which will provide the instructor with a full working copy of the student's assignment, leaving the student with their original copy intact. This update will also migrate away from the Esri/ago-tools API, which is no longer being supported by the vendor. The Esri/ArcREST API will be used instead.

Target end date: 7/16/2018
Project manager: Haines,David L
Executive Director: Demonner,Sean Michael

LAADS - UDP Phase 1: Ingestion

The purpose of this project is to build a unified data source for SIS, LMS, and Caliper learning tools data. The Learning Analytics Infrastructure project is one of the key strategic initiatives the Teaching & Learning team will be investing in for FY18. The effort will entail working with the Unizin consortium to define and implement a cloud-based learning analytics platform. That platform will include the 3 main components:

1) Unizin Data Warehouse (UDW)
2) Learning Records Store (LRS)
3) Visualization Service

This platform will provide the capabilities needed to support learning analytics dashboards, academic performance alerts/monitoring, and surface actionable insights for faculty and program coordinators. This platform also provides the foundation for us to support technology-facilitated personalized and adaptive learning as those trend evolve.

Target end date: 7/31/2018
Project manager: Johnston,John P
Executive Director: Demonner,Sean Michael

LAADS - UDP Phase 2: Consumption

The University of Michigan has partnered with the Unizin consortium to deliver a learning data platform that will provide the storage, data sets, governance, and services to enable access to cross-domain information in a timely and repeatable way.\nPhase 1 of the Unizin Data Platform (UDP) project refined and validated the Unizin data model and conducted security review and end-point hardening. The platform will be ready for general release to consortium members in the Fall of 2018.\n\nWith the establishment of a stable data platform, we are in a position to start building services consuming the data in the UDP and delivering value to educators and researchers. These services include data marts, APIs, generalizable set of visualization tools.

Target end date: 6/28/2019
Project manager: Love,Jennifer
Executive Director: Demonner,Sean Michael

MCommunity Ecosystem Upgrade

The MCommunity ecosystem must be upgraded to remain current and on a supported release of the Micro Focus products. In addition, an upgrade of the environment is a dependency on the implementation of the Identity Governance software that is being deployed by the Role and Access Management Project (RAMP) through the Enterprise Identity and Access Management (EIAM) Program. The upgrade deliverables will include:\n- Upgrading eDirectory to version 9.1 in the non-production and production environments by July 30, 2018 \n- Upgrading Identity Manager to either version 4.6.3 or 7 (We will work with Micro Focus to determine the appropriate version) in the non-production and production environments by July 30, 2018\n- Upgrading the Identity Manager Driver software in non-production and production environments by September 30, 2018.

Target end date: 8/31/2018
Project manager: Brannon,Eric
Executive Director: Bermann,Sol