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The Enterprise Applications Services Weekly Project Dashboards provides a quick overview of the projects we are currently working on.
DART ESB - Integration Layer Project
The DART team and its sponsors agree that a sound, sustainable, expandable, reusable data exchange hub to allow system of record data to be seamlessly exchanged with other systems is a long term strategy need as DART continues to evolve to meet the fundraising needs of the University.
In addition, a critical part of the ITS strategy to utilize cloud solutions requires integration tools that allow efficient data exchange between applications. Currently, ITS does not have the message queue or publish-subscribe tools this proposal satisfies.
The launch of DART in 2012 has largely satisfied the needs of the University fundraising business function. However, significant gaps remain. Additionally, other areas of the University that utilize alumni and donor data require specialized functionality not inherent in a fundraising system.
With the gaps noted above, the need for data integration is imminent. The DART team spent the better part of 1 ½ years building a data integration with Alumni Association’s Salesforce implementation. While the integration was built in a way that exchange of the minimum data components, significant problems are occurring due to its inefficient architecture. Current state problems are:
-Files are constructed in a fractured csv format, which is difficult to expand upon as data exchange needs grow.
-The increase in data scope along with the 2-way exchange resulted in several stress points and bottlenecks imposed on AAUM staff and introduced performance challenges for Salesforce.
-The creation of multiple files requires an exorbitant amount of manual staff time to process and is not sustainable.
-The current integration only serves data exchange between DART and Salesforce, and is not structured to be available for other systems data exchange. -Additional requests for data exchange are coming in from the College of Engineering and the Ross Business School, to name a few. The pent up demand for this information causes units to find less efficient methods for pulling data that lead to data stagnation and inaccuracies. This poses a risk to alumni and donor satisfaction when the university appears to be uncoordinated in its efforts
FIN - Let UHS use Inventory module
University Health Services (UHS) is interested in utilizing the Peoplesoft inventory module. This project has two key initiatives. The first effort is to de-couple the inventory module so that it is not exclusive to UMHS. The second portion is to enable UHS within the system.
FIN - PSTools upgrade 8.55
Upgrade the Financial System to the current release to remain in vendor support.
FIN - Sponsored Programs Award Enhancement
ERPM is implementing a new Award module in CY2018. This project is needed In order to link the ERPM and FIN data.
FIN - Supplier Portal - Vendor Onboarding
The University will implement the delivered Peoplesoft Supplier Portal in order to automate vendor onboarding as well as capture required supporting elements.
FIN - UMHS - EDI Implementation
UMHS is looking to re-implement their EDI solution. An RFP was conducted and upon conclusion GHX was the clear winner, however a formal award was never made. An accelerated re-evaluation will take place from 11/2-12/1 to determine the preferred vendor. It is estimated that this is a 9 month project at this time.
FIN-UMHS VMI - Inventory
UMHS has received approval to move forward with their Value Margin Initiative (VMI) for Supply Chain Processes. Three items related to this multifaceted effort involve technology components. Deliverables for this effort are closely tied to the FIN 9.2 upgrade. The 9.2 steering committee has reviewed and approved the effort to run in parallel with this project.
HCM - Elastic Search Implementation
With PeopleTools 8.55, Oracle has delivered the replacement for their SES search engine. The replacement is Elastic Search. SES will be obsolete in 17 months, and we (EAS) will need to switch over to the new search engine. Also, with the CS 9.2 upgrade, they will need to go live with Elastic Search, so having the HCM product up and running will benefit that project.
HCM - Health Care Reform
To track ADAC approved Health Care Reform intiiatives and effort. Work for regulatory mandates or University mandates to stay in compliance with Health Care Reform legislation. An example of this is the effort mandated by the Employer Shared Responsibility (ESR) Act.
HCM - Health System Scheduling & Time Attendance
This project's objectives are to establish standard work processes for efficient scheduling and timekeeping. Project scope includes process improvement, leveraging existing technology where possible and separating out the Scheduling component.